Meeting & Agendas

August 2016 Minutes approved. { gl, jm }

Mark, Project Lead for CRM Recruit in Enrollment Management, presented a case for purchasing the Code List of Secondary Schools from the ColleageBoard. There were a lot of questions, but there was no objection to the proposed $100 purchase. The IT Database & Reporting Team volunteered to provide a report a list of the CB CEEB and FICE codes of Institutions currently in our Colleague database.

The discussion centered around complaints about Fortis and there was more interest in replacing Fortis than receiving training in Fortis. Complaints included: High volume of Fortis errors when trying to scan forms; Extreme system slowness; No response to reports of problems; HR currently copying forms because scanned forms not showing up in Fortis.

A discussion took place regarding departments such as Professional Photography in which course sections can be taken for credit as well as continuing education. Currently, Self-Service is filtering CE courses. Question: Should ACC continue to ban CE courses from Self-Service? No recommendation/decision was made during the CORE meeting.

Due to time constraints, this item was deferred until the next CORE meeting. (Due to the high number of agenda items for the November CORE meeting, the OFFICE.CODES inventory issue is likely to be deferred again until the December CORE meeting.)

HR, Payroll, and IT all agreed that the Colleague software update could be installed in Colleague Live in early October (October 7 to be precise).

Although there was no information release on this topic, the security for the Colleague Test environment was recently changed in order to address an issue identified by the Auditors. The Colleague Test environment now is identical to the security setup in Colleague Live. For changes to Colleague Test security, requests should be sent to security @austincc.edu. There are concerns that testing changes in Colleague Test is now much more difficult as a result, and that the access requests have not been quickly acted upon. On the other hand, the Security group is trying to react speedily to update access changes on Colleague Test and that any delays are usually related to waiting for appropriate supervisory approval.

Financial Aid and OIEA agreed to an acceptable timeframe for updating the Communication Management configuration screen (PID7) to have the File Suite Processing Year changed to 2016 at the end of the week in mid-September. This would allow OIEA to complete Summer Reports.

Due to time constraints, postponed until future CORE meeting