Meeting & Agendas

NOTE: Meeting was held via zoom. Introductions with name, position, department and campus Welcomed all members

No additional agenda items Motion to approve agenda: Sean Loraas Second: Heather Syrett Agenda approved

Motion to approve minutes: David Ely Second: Ginger Bennett Motion approved unanimously February 12, 2021 minutes - Approved

Group 1 Describe how a design, including buildings and grounds, instruction, support programs or services, can be easy to understand, regardless of the user’s experience, knowledge, language skills, or current concentration level. (Simple & intuitive use). Identify some examples.  Campus Operation & Information Technology Identify some examples. o Each parking lot of a building – extra signage - map that shows where acceptable entrances are – specifically locate maps near accessible parking – and should have Braille & visual representations of the areas. Follow the concept of the exercise/walking paths that each campus has. Have accessible routes for each building. o Signage and instructions are predictably placed and predictably formatted. o Triggered for an audio response – you have arrived at Building ___. Would you like to hear more information? o Perhaps also shared with students as they purchase parking since we are moving from tags to RFID. Good and remember that students who are disabled often do not drive themselves. o WayFinding app – perhaps students could use that w/access to digital tech aka app for each campus w/added info regarding accessibility. Put QR code on the map to be scanned. Would need to build in features for Blind/VI folks. o RVS – very difficult for students, inside the buildings, to get from one place to another. Go to A for one service; G for another service – have to go out of their way to use the ramps to take care of business. Maybe a guide that says don’t leave Building A until you have done this. Don’t leave Building G until you have done this. Guide to internal areas of what is in each building. o Digital signal for every room aka GPS-ish. Deaf would have visual representation. o W/app, need the accessibility features: i.e. zoom in to a particular area; dark mode for vision issues; speech to text capability for VI/Blind; and Braille. o RVS – map will have Braille on the map? On newer campuses, have Braille on signs. Do older campuses have it? Some at RVS. Mostly room #s.Have Radio/TV here so could we have similar services as airport has – monitors with info.  Student Services o Some are not particularly welcoming to students with disabilities. Physical barriers to services: ex: high counters. Remove some of the physical barriers – plexiglass floor to ceiling; room for wheel chairs plus support person. Need seating for support person or interpreters. o Wheelchairs – entering an office and sometimes the desk is very high. Wondering if could have lower desks for that purpose. o Having height-changing desks is essential everywhere. Library has a couple. o Across campuses, we have requested them but do not have them. o Classroom furniture is a disaster. Not wide enough for wheelchairs; not enough room for support services; result in lowering capacity. Adjust course limits. Group 2  Instruction & Business Services o Group 2 determined that Items 1 – 7 applied to all categories. We realized that Business Services and Faculty don’t actually determine or create spatial requirements, but they do require accessible spaces and equipment to perform their jobs. In fact, Business Service jobs may very nicely suit disabled employees as long as individuals can be specifically accommodated. We also discussed the difference between equitable and flexible: we decided ‘flexible’ documents were required to allow disabled end users to utilize the documents, ie HTML documents vs. pdf’s. Group 3  Student Affairs & Human Resources.

 Develop draft of guidelines for AR 1.01.002 – College Accessibility  Review/approve by CAC  Take to ASAC for review and possible approval.

Next meeting: June 11, 2021 @ 9 am