Meeting & Agendas
Committee
Pharmacy Technician Advisory Committee
Date
06/09/2017
Status
Approved
Begin Time
11:00 am
End Time
02:00 pm
Location
EVC, Room 8358
Online/Remote Url
Agenda:
1)
Description
Welcome and Introductions
Presenter
Phillip Johnston
Minutes
Phillip Johnston welcomed members to meeting. Richard Espinosa motioned for the meeting to begin and Joseph Rascati second the motion
Action/Personal ResponsibleMembers voted unanimously to begin the meeting.
Action/Personal ResponsibleMembers voted unanimously to begin the meeting.
2)
Description
ACPE Providership Update<br><br>
d. Advisory Committee to Sign Annual Financial Relationship Disclosure forms
Presenter
Minutes
d. All persons in a position to influence CPE activities MUST disclose relevant financial interests.
Action/Personal ResponsibleLisa McCartney led discussion of information that had been previously emailed to committee for review.
Responsibility: CPE provider, PHRA accreditation coordinator, advisory committee members
Due: Ongoing
Action/Personal ResponsibleLisa McCartney led discussion of information that had been previously emailed to committee for review.
Responsibility: CPE provider, PHRA accreditation coordinator, advisory committee members
Due: Ongoing
3)
Description
ACPE Providership Update<br><br>
e. Review of Evaluative Feedback from CPE activities & Learners. Determination of Committee: Is provider meeting mission, goals, and objectives?
f. Determination of Committee: Is provider meeting ACPE standards
Presenter
Minutes
e. Committee voted unanimously that the provider is meeting stated mission, goals, and objectives.
f. Committee voted unanimously that the provider is meeting ACPE standards as they understand them.
Action/Personal ResponsibleLisa McCartney led discussion of information that had been previously emailed to committee for review.
Responsibility: CPE provider, PHRA accreditation coordinator, advisory committee members
Due: Ongoing
Action/Personal ResponsibleLisa McCartney led discussion of information that had been previously emailed to committee for review.
Responsibility: CPE provider, PHRA accreditation coordinator, advisory committee members
Due: Ongoing
4)
Description
ACPE Providership Update<br><br>
g. Based on current and emerging trends in pharmacy practice, and on evidence-based science, what are the committees suggestion for CPE activities that you want to see us offer or accredit?
Presenter
Minutes
G. Committee Requests for CPE courses:
• Preceptor Training
• SCAT updates (to meet TSBP 291.133 requirements for sterile compounding CE for registration/license renewal)
• USP<800>
• USP<795>
• CE related to USP compounding compendium
• Pharmacy supervisory skills
• MTM
• Medication Reconciliation
• Communication & Professionalism
Steven Self asked if the courses are only taught by PHRA faculty. Lisa McCartney responded that Credit/CE integrated courses must meet college requirements (ie. degree, licensure, professional development, experience, etc), as well as CE only requirements. CE only requirements are very similar to college requirement, but also focus on subject-matter expertise.
CPE administrator and PHRA accreditation coordinator working a formal system to support CPE faculty in developing teaching skills and continual quality improvement of their CPE activities, educational materials, etc.
Action/Personal ResponsibleLisa McCartney led discussion of information that had been previously emailed to committee for review.
Responsibility: CPE provider, PHRA accreditation coordinator, advisory committee members
Due: Ongoing
• Preceptor Training
• SCAT updates (to meet TSBP 291.133 requirements for sterile compounding CE for registration/license renewal)
• USP<800>
• USP<795>
• CE related to USP compounding compendium
• Pharmacy supervisory skills
• MTM
• Medication Reconciliation
• Communication & Professionalism
Steven Self asked if the courses are only taught by PHRA faculty. Lisa McCartney responded that Credit/CE integrated courses must meet college requirements (ie. degree, licensure, professional development, experience, etc), as well as CE only requirements. CE only requirements are very similar to college requirement, but also focus on subject-matter expertise.
CPE administrator and PHRA accreditation coordinator working a formal system to support CPE faculty in developing teaching skills and continual quality improvement of their CPE activities, educational materials, etc.
Action/Personal ResponsibleLisa McCartney led discussion of information that had been previously emailed to committee for review.
Responsibility: CPE provider, PHRA accreditation coordinator, advisory committee members
Due: Ongoing
5)
Description
5. ASHP/ACPE Advisory Committee Standards<br><br>
a. Discussion regarding expectations and length of commitment<br>
b. Process and timeline for responding to non-attendance<br>
c. Identify candidates for chair position, duties, and length of commi
Presenter
Minutes
Lisa McCartney said that at the next meeting will be discussing ASHP/ACPE Advisory Committee Standards. The members should be thinking about electing a vice chair. In addition, will need to discuss on how to handle those members who do not attend meeting. Lisa McCartney said she would like to have members on the board who show they are commitment to the program.
After Lisa McCartney reviewed some of the future discussion regarding the advisory board, Phillip Johnston agreed to continue to serve as Chair for one more year.
Action/Personal Responsible Advisory board members will elect Vice Chair at meeting to be held on October 27, 2017. The members will also develop criteria to serve on committee at next meeting on October 27, 2017.
Action/Personal Responsible Advisory board members will elect Vice Chair at meeting to be held on October 27, 2017. The members will also develop criteria to serve on committee at next meeting on October 27, 2017.
6)
Description
6. Review of Standard-1.4 Advisory Committee<br>
An advisory committee comprising a broad based group of pharmacists, faculty, pharmacy technicians, and others as deemed appropriate must be established and meet at least twice a year. The advisory co
Presenter
Minutes
Discussion Regarding Standard 1.4.a
Does the ACC PHRA Program:
1.4.a. the curriculum makes possible the attainment of all educational goals and objectives;
Review and Discuss Data Related to Standard 1.4a
i. PTCB Pass Rates-see handout Lisa McCartney handed out PTCB Pharmacy Technician Certification Exam Advocate Summary Report. She stated from the report that the organization average pass rate was 81% which is lower than what it was. The average went down 15% with the new exam. The question was asked how we know what ACC rates. Lisa McCartney replied that PTCB will be adding codes to exam in the future that will help identify pass rates for ACC grads taking the exam.
Action/Personal Responsible
PHRA faculty are looking at ways to “beef-up” course work in areas that are weak on PTCB Domains. We have instituted a PTCB exam review in PHRA 2266.
Responsibility: Faculty
Due: Ongoing
1.4.a. the curriculum makes possible the attainment of all educational goals and objectives;
Review and Discuss Data Related to Standard 1.4a
i. PTCB Pass Rates-see handout Lisa McCartney handed out PTCB Pharmacy Technician Certification Exam Advocate Summary Report. She stated from the report that the organization average pass rate was 81% which is lower than what it was. The average went down 15% with the new exam. The question was asked how we know what ACC rates. Lisa McCartney replied that PTCB will be adding codes to exam in the future that will help identify pass rates for ACC grads taking the exam.
Action/Personal Responsible
PHRA faculty are looking at ways to “beef-up” course work in areas that are weak on PTCB Domains. We have instituted a PTCB exam review in PHRA 2266.
Responsibility: Faculty
Due: Ongoing
7)
Description
6. Review of Standard-1.4 Advisory Committee<br>
An advisory committee comprising a broad based group of pharmacists, faculty, pharmacy technicians, and others as deemed appropriate must be established and meet at least twice a year. The advisory co
Presenter
Minutes
ii. Program Completion Rates
Lisa McCartney stated that the overall completion rate for the program is above 90%. The ACC completion rate is around 70%. Lisa McCartney summarized the changes in the program. She said that most students are now applying to AAS degree program. She said that the college is achieving good completion rates. She also added that some variables effecting rates might be because:
1. A small percentage of those who apply change their mind and say the program is not for them.
2. State of TX Wisdom-must be TSI complete. If not, can only apply for the certificate degree.
3. Some students get job offers before completing the program.
4. Students who apply certificate/AAS degrees go to School of Pharmacy and do not complete the AAS degree.
1. A small percentage of those who apply change their mind and say the program is not for them.
2. State of TX Wisdom-must be TSI complete. If not, can only apply for the certificate degree.
3. Some students get job offers before completing the program.
4. Students who apply certificate/AAS degrees go to School of Pharmacy and do not complete the AAS degree.
8)
Description
6. Review of Standard-1.4 Advisory Committee<br>
An advisory committee comprising a broad based group of pharmacists, faculty, pharmacy technicians, and others as deemed appropriate must be established and meet at least twice a year. The advisory co
Presenter
Minutes
Lisa McCartney informed the members that the report will help identify areas of struggles such as:
a. Billing and reimbursement
b. Pharmacology
c. Overlaps
d. Areas to update training
e. Goal to 95% Pass Rate
a. Billing and reimbursement
b. Pharmacology
c. Overlaps
d. Areas to update training
e. Goal to 95% Pass Rate
9)
Description
6. Review of Standard-1.4 Advisory Committee<br>
An advisory committee comprising a broad based group of pharmacists, faculty, pharmacy technicians, and others as deemed appropriate must be established and meet at least twice a year. The advisory co
Presenter
Minutes
iii. Employment Rates
Lisa McCartney said she is looking for other tools to capture where students are employed. At this time, she can only track if students are registered in State of TX employment.
iv. Affirmation of Standard
Lisa McCartney said she is looking for other tools to capture where students are employed. At this time, she can only track if students are registered in State of TX employment.
iv. Affirmation of Standard
10)
Description
6. Review of Standard-1.4 Advisory Committee<br>
An advisory committee comprising a broad based group of pharmacists, faculty, pharmacy technicians, and others as deemed appropriate must be established and meet at least twice a year. The advisory co
Presenter
Minutes
COMMITTEE VOTE:
1.4a - After the review of the curriculum for possible attainment of all educational goals and objectives, Richard Espinosa entered a motion to accept that 1.4a standards are being met. Veronica Velasquez second the motion.
Members voted unanimously to accept motion that at present time, 1.4a standards are being met.
YES: 13 #NO: 0 #ABSTAIN:0
ACTION REQUIRED? If so, fill out PHRA Goals & Objectives Tracking form N/A
1.4a - After the review of the curriculum for possible attainment of all educational goals and objectives, Richard Espinosa entered a motion to accept that 1.4a standards are being met. Veronica Velasquez second the motion.
Members voted unanimously to accept motion that at present time, 1.4a standards are being met.
YES: 13 #NO: 0 #ABSTAIN:0
ACTION REQUIRED? If so, fill out PHRA Goals & Objectives Tracking form N/A
11)
Description
6. Review of Standard-1.4 Advisory Committee<br>
An advisory committee comprising a broad based group of pharmacists, faculty, pharmacy technicians, and others as deemed appropriate must be established and meet at least twice a year. The advisory co
Presenter
Minutes
Discussion Regarding Standard 1.4.b
Does the ACC PHRA Program:
1.4.b Criteria for experiential training sites
As part of the discussion for 1.4b, Lisa McCartney asked the question of what if a Pharmacist in Charge (PIC) has an order from TSBP, do we not use the site. She also said that sometimes no information on the order is attached to the PIC order. She also questioned as to what if the preceptor has an Agreed Board Order (ABO), do we choose to stay or do we change preceptor. After discussion regarding the experiential sites, Lisa McCartney will be look further at the suggestions from the committee members. The members had suggested that she look at an alternative preceptor, ask to identify the preceptor and see if student still will be placed. The members also suggested that she look at the terms of the ABO and to also change the ABO form. In addition, they suggested that she look at intend of the student’s education.
COMMITTEE VOTE:
1. 4b - Jannett Mathis motioned to accept that 1.4b standard are being met. Amber Sivils second the motion.
Members voted unanimously to accept motion that at present time, 1.4b standards are being met.
YES: 13 #NO: 0 #ABSTAIN:0
ACTION REQUIRED? If so, fill out PHRA Goals & Objectives Tracking form
Lisa McCartney stated that she will review suggestions and will report back to the members at next meeting on October 27, 2017.
Does the ACC PHRA Program:
1.4.b Criteria for experiential training sites
As part of the discussion for 1.4b, Lisa McCartney asked the question of what if a Pharmacist in Charge (PIC) has an order from TSBP, do we not use the site. She also said that sometimes no information on the order is attached to the PIC order. She also questioned as to what if the preceptor has an Agreed Board Order (ABO), do we choose to stay or do we change preceptor. After discussion regarding the experiential sites, Lisa McCartney will be look further at the suggestions from the committee members. The members had suggested that she look at an alternative preceptor, ask to identify the preceptor and see if student still will be placed. The members also suggested that she look at the terms of the ABO and to also change the ABO form. In addition, they suggested that she look at intend of the student’s education.
COMMITTEE VOTE:
1. 4b - Jannett Mathis motioned to accept that 1.4b standard are being met. Amber Sivils second the motion.
Members voted unanimously to accept motion that at present time, 1.4b standards are being met.
YES: 13 #NO: 0 #ABSTAIN:0
ACTION REQUIRED? If so, fill out PHRA Goals & Objectives Tracking form
Lisa McCartney stated that she will review suggestions and will report back to the members at next meeting on October 27, 2017.
12)
Description
Review and Approval Minutes from last meeting
Presenter
Minutes
Minutes from April 8, 2016 advisory board meeting were reviewed for approval. Steven Self motioned to approve minutes as written, Veronica Velasquez second the motion.
Action/Personal ResponsibleMembers voted unanimously to accept minutes from April 8, 2016 as written.
Minutes from December 8, 2016 advisory board meeting were reviewed for approval. Richard Espinosa motioned to approve minutes as written, Tony Cummings second the motion.
Action/Personal ResponsibleMembers voted unanimously to accept minutes from December 8, 2016 as written.
Action/Personal ResponsibleMembers voted unanimously to accept minutes from April 8, 2016 as written.
Minutes from December 8, 2016 advisory board meeting were reviewed for approval. Richard Espinosa motioned to approve minutes as written, Tony Cummings second the motion.
Action/Personal ResponsibleMembers voted unanimously to accept minutes from December 8, 2016 as written.
13)
Description
6. Review of Standard-1.4 Advisory Committee<br>
An advisory committee comprising a broad based group of pharmacists, faculty, pharmacy technicians, and others as deemed appropriate must be established and meet at least twice a year. The advisory co
Presenter
Minutes
Discussion Regarding Standard 1.4.c
Does the ACC PHRA Program:
1.4.c. criteria for admission
1.4c-After reviewing and discussing the criteria for admission to the ACC Pharmacy Technician program
COMMITTEE VOTE:
Joe Rascati motioned to accept standard 1.4c and Richard Espinosa second the motion.
Members voted unanimously to accept motion that at present time, 1.4c standards are being met.
YES: 13 #NO: 0 ABSTAIN:0
ACTION REQUIRED? If so, fill out PHRA Goals & Objectives Tracking form N/A
Does the ACC PHRA Program:
1.4.c. criteria for admission
1.4c-After reviewing and discussing the criteria for admission to the ACC Pharmacy Technician program
COMMITTEE VOTE:
Joe Rascati motioned to accept standard 1.4c and Richard Espinosa second the motion.
Members voted unanimously to accept motion that at present time, 1.4c standards are being met.
YES: 13 #NO: 0 ABSTAIN:0
ACTION REQUIRED? If so, fill out PHRA Goals & Objectives Tracking form N/A
14)
Description
6. Review of Standard-1.4 Advisory Committee<br>
An advisory committee comprising a broad based group of pharmacists, faculty, pharmacy technicians, and others as deemed appropriate must be established and meet at least twice a year. The advisory co
Presenter
Minutes
Discussion Regarding Standard 1.4.d
Does the ACC PHRA Program:
1.4.d. criteria for successful completion of the program
After review of the criteria for successful completion of the program standards, the members were satisfied that the criteria was being met.
COMMITTEE VOTE:
Shannon Bui motioned to accept the program standards and Amber Sivils second the motion.
Members voted unanimously to accept motion that at present time, 1.4d program standards are being met.
YES: 13 #NO: 0 #ABSTAIN:0
ACTION REQUIRED? If so, fill out PHRA Goals & Objectives Tracking form
Lisa McCartney announced that at the next meeting, she will speak more about this criteria at the SWOT meeting which will be held on October 27, 2017.
Does the ACC PHRA Program:
1.4.d. criteria for successful completion of the program
After review of the criteria for successful completion of the program standards, the members were satisfied that the criteria was being met.
COMMITTEE VOTE:
Shannon Bui motioned to accept the program standards and Amber Sivils second the motion.
Members voted unanimously to accept motion that at present time, 1.4d program standards are being met.
YES: 13 #NO: 0 #ABSTAIN:0
ACTION REQUIRED? If so, fill out PHRA Goals & Objectives Tracking form
Lisa McCartney announced that at the next meeting, she will speak more about this criteria at the SWOT meeting which will be held on October 27, 2017.
15)
Description
6. Review of Standard-1.4 Advisory Committee<br>
An advisory committee comprising a broad based group of pharmacists, faculty, pharmacy technicians, and others as deemed appropriate must be established and meet at least twice a year. The advisory co
Presenter
Minutes
Discussion Regarding Standard 1.4.e
Does the ACC PHRA Program:
1.4.e. the training program’s strategic plan
After review and discussion of the handout from Lisa McCartney titled Strategic Plan for Pharmacy Technician Program (PHRA)-2015 and Beyond the members were satisfied that the training program’s strategic plan was being met.
COMMITTEE VOTE:
Tony Cummings motioned to accept standard 1.4e and Jannett Mathis second the motion.
Members voted unanimously to accept motion that at present time, 1.4e standards are being met.
YES: 13 #NO: 0 #ABSTAIN:0
ACTION REQUIRED? If so, fill out PHRA Goals & Objectives Tracking form
Lisa McCartney told the members that she will be sending out additional information for fall 2017 meeting which will held on October 27, 2017
Does the ACC PHRA Program:
1.4.e. the training program’s strategic plan
After review and discussion of the handout from Lisa McCartney titled Strategic Plan for Pharmacy Technician Program (PHRA)-2015 and Beyond the members were satisfied that the training program’s strategic plan was being met.
COMMITTEE VOTE:
Tony Cummings motioned to accept standard 1.4e and Jannett Mathis second the motion.
Members voted unanimously to accept motion that at present time, 1.4e standards are being met.
YES: 13 #NO: 0 #ABSTAIN:0
ACTION REQUIRED? If so, fill out PHRA Goals & Objectives Tracking form
Lisa McCartney told the members that she will be sending out additional information for fall 2017 meeting which will held on October 27, 2017
16)
Description
New Business/Announcements
Presenter
Minutes
Lisa McCartney announced that before next meeting she would be sending out forms for committee review. She will be sending out Site Agreement Form and Academic Agreement Form. She will also be sending more information regarding NPR plus agreements.
Macy Moreno, Health Sciences Assistant, will send out “Save the Date” by September 11, 2017.
Macy Moreno, Health Sciences Assistant, will send out “Save the Date” by September 11, 2017.
17)
Description
Next Meeting (Note: Meetings MUST be conducted at least twice annually per accreditation standards.)
Presenter
Minutes
Tentative Date: October 27, 2017.
18)
Description
Adjournment/Time
Presenter
Minutes
At 2:00 PM, Marcy May motioned to adjourn meeting and Andrew Mullins second the motion.
The members votes unanimously to adjourn the meeting.
The members votes unanimously to adjourn the meeting.
19)
Description
ASHPI/ACPE Reaccreditation Survey Findings (part 1)<br><br>a. Review Survey findings-See Handout<br>b. Discuss survey finding response and next steps
Presenter
Lisa McCartney
Minutes
Lisa McCartney handed out the ASHP/ACPE reaccreditation survey report for the members to review and discuss. Lisa McCartney said that she met with Mike Midgley, Vice President of Instruction, and he was thrilled with the program. She also mentioned that survey report was based on new standards. In reviewing the summary of the report, Lisa McCartney mentioned that there were eight areas of partial compliance. She said the members would be discussing item #1 from the report regarding the strategic plan at every meeting from now on.
Action/Personal ResponsibleLisa McCartney and members will be discussing the program’s strategic plan as well as SWOT at the next meeting tentatively scheduled for October 27, 2017.
Action/Personal ResponsibleLisa McCartney and members will be discussing the program’s strategic plan as well as SWOT at the next meeting tentatively scheduled for October 27, 2017.
20)
Description
ASHPI/ACPE Reaccreditation Survey Findings (part 2)<br><br>a. Review Survey findings-See Handout<br>b. Discuss survey finding response and next steps
Presenter
Lisa McCartney
Minutes
From the report #2, #3, and #4, regarding the advisory board, she said members will need to look at advisory committee standards. She also said members will need to elect a vice chair and also discuss on how to handle those members who do not attend.
Action/Personal ResponsibleLisa McCartney said that at next meeting will be discussing ASHP/ACPE Advisory Committee Standards and also elect a vice chair at next meeting tentatively scheduled for October 27, 2017.
Action/Personal ResponsibleLisa McCartney said that at next meeting will be discussing ASHP/ACPE Advisory Committee Standards and also elect a vice chair at next meeting tentatively scheduled for October 27, 2017.
21)
Description
ASHPI/ACPE Reaccreditation Survey Findings (part 3)<br><br>a. Review Survey findings-See Handout<br>b. Discuss survey finding response and next steps
Presenter
Lisa McCartney
Minutes
For items #5, #6, and #7 regarding experiential training Lisa McCartney said that the paperwork will need tweaking in order to be in compliance. She said her new accreditation person will be checking all paperwork to make sure meeting requirements. Lisa McCartney also said that she will need to review sites every semester.
Action/Personal ResponsibleLisa McCartney and the new accreditation staff member will be reviewing experiential site training paperwork. Lisa McCartney will also be developing a response to the survey which is due in July.
Action/Personal ResponsibleLisa McCartney and the new accreditation staff member will be reviewing experiential site training paperwork. Lisa McCartney will also be developing a response to the survey which is due in July.
22)
Description
ASHPI/ACPE Reaccreditation Survey Findings (part 4)<br><br>a. Review Survey findings-See Handout<br>b. Discuss survey finding response and next steps
Presenter
Lisa McCartney
Minutes
For item #8 regarding limited documentation of program’s effectiveness for use with a continuous quality improvement program, Lisa McCartney said that she will have to make sure that she looks at every documentation of any ongoing assessment of the program’s effectiveness. She will also need to look at current equipment and any other future equipment.
Lisa McCartney invited the members to let her know if they have seen equipment that they would like to recommend for purchase. She said this would be an opportunity for the members to get involved in the program.
Action/Personal ResponsiblePreceptors and faculty should inform Lisa McCartney of needs for equipment or areas for skill development. Responsibility: Preceptors and Faculty Due: Ongoing.
Lisa McCartney invited the members to let her know if they have seen equipment that they would like to recommend for purchase. She said this would be an opportunity for the members to get involved in the program.
Action/Personal ResponsiblePreceptors and faculty should inform Lisa McCartney of needs for equipment or areas for skill development. Responsibility: Preceptors and Faculty Due: Ongoing.
23)
Description
ACPE Providership Update<br><br>
a. Introduction of PHRA/ACPE Accreditation Coordinator<br>
Presenter
Minutes
a. Lisa McCartney announced that she hired an ACC Coordinator for both CR+CE. The coordinator will be working on survey accreditation.
Action/Personal ResponsibleLisa McCartney led discussion of information that had been previously emailed to committee for review.
Action/Personal ResponsibleLisa McCartney led discussion of information that had been previously emailed to committee for review.
24)
Description
ACPE Providership Update<br><br>
b. Current Courses-Credit/CE Integrated, CE Only<br>
Presenter
Minutes
b. Lisa McCartney listed the courses offered by credit and CE integrated. The courses are: Sterile Compounding, Basic Extemporaneous Compounding (Non-Sterile), Chemotherapy Compounding, Total Parenteral Nutrition (TPN) Compounding, and Pediatric Preparations. Currently developing relationships with DOD to offer SCAT training for all branches of military service.
Action/Personal ResponsibleResponsibility: CPE provider, PHRA accreditation coordinator, advisory committee members Due: Ongoing
Action/Personal ResponsibleResponsibility: CPE provider, PHRA accreditation coordinator, advisory committee members Due: Ongoing
25)
Description
ACPE Providership Update<br><br>
c. Currently working on ACPE reaccreditation survey-due 9/1/17
Presenter
Minutes
c. Lisa McCartney is currently working on ACPE accreditation survey that is due 9/1/2017.
Action/Personal ResponsibleLisa McCartney led discussion of information that had been previously emailed to committee for review.
Responsibility: CPE provider, PHRA accreditation coordinator, advisory committee members
Due: Ongoing
Action/Personal ResponsibleLisa McCartney led discussion of information that had been previously emailed to committee for review.
Responsibility: CPE provider, PHRA accreditation coordinator, advisory committee members
Due: Ongoing
Guests:
Additional Information:
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