Meeting & Agendas

• IT will be working with QAS to develop address checking within the web-based browser UIs that are currently being encouraged by Datatel. • Andrew will be creating the following “restrictions” in Coltest. Upon “approval”, IT will setup in Collive, as well. These “restrictions” relate to the new Round Rock Campus. CAK  RRC Career Center CIK  RRC Advising DRK  RRC Dean SCK  RRC Support Center

WAC: This year’s goals are to: • Convert all web pages currently using the ACC template to the new dynamic version. • Re-structure the web domains for better organization and system performance. • The committee is currently planning communication to notify everyone about the new dynamic templates. • The committee is currently working on guidelines and implementation of the domain re-structure project. • After evaluation of issues with those moves, IT will finalize plans to begin college-wide conversion mid January.

• We have been beta testing with approx 60 users. • Beta officially ends Nov 4. • IT department will move to Google within the next few weeks and IRT will move next

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• Business Services is halfway through the alphabet archiving student AR/CR transactions. The failure rate is still around 25%. Still encountering display issue when using RGBS to view a student records that has archived transactions. If no term or an archived term is used to display the record, the error message “Incomplete Prior Billing” appears, however, the billing is accurate. The error does not appear when a non-archived term is entered. Only terms prior to 8/31/08 are being archived. The problem was reported to Datatel and they replied it was a known bug and are working on a solution. • The 2010 fiscal year end closing of the books will probably be December 10. December 3 is a payment deadline and a DREG is scheduled, so it seems that December 10 is the only choice unless it is decided to run those processes on a different day. Final decision is still pending. Questions should be directed to Neil Vickers or Kathy Dinse. • Testing for 1098Ts is currently being done to ensure the process is running properly. The target for mailing the forms is January 24. The target date for the forms to be available online is January 17. • There are 536 spring payment plans to date. Spring college credit enrollment is 10769. • Bus Passes- Communicate to students/staff that the bus passes are issued to students registered in college credit courses only. • Reminder: There is a spring registration payment deadline November 5. Fall payment plan deadline is November 12. Holds will be applied to student accounts with defaulted payment plans. • Use of Web UI4.1 – Staff are encourage to use it daily. The Business Services staff is having issues with the system being too slow and times out quickly. Screens are not easy to use and scrolling down on pages is not an option. The anticipated go live for this is June 2011.

• CE staff will be attending the Intrinsic Informer training on November 3 and 4.

• OIEA has been busy planning for the Data Retreat that was held last week. OIEA is also working on the Information Portal Tips portal page that will have interactive reports for faculty/staff use. This is already available on the web; however, OIEA is working on an online form for users to request access for user ID and password. Access is an issue because it is currently tied to ACC domain and not all faculty/staff are on the ACC domain. OIEA will continue to work with IT to resolve this problem. • Soon reported that there are some proposed measures that will tie state funding to completed awards, degree and/or certificates.

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• Admissions staff is working the various College Connections events. • Admissions- IT Projects 1. The electronic high school transcript project- TREX. Still a few months away for full implementation. Testing and trying to work through various issues. 2. An online release of transcript request to be available on Online Services • Staff working on the SEVIS recertification which happens every ten years. • Linda is also working on the communication management letters and the degree audit module.

Next meeting is February 1, 2011.