Meeting & Agendas

Members Attending: Alexander Misthos, Brandon Whatley Christopher (Jason) Vidrine, Carol Hawk, Catherine Angell, David Dettmer, Dawn Taawater, Deshaunta Stewart, Elizabeth Frye, Erasmus Addae, Gaye Lynn Scott, Gretchen Riehl, James Christianson, Jonathan Buckstead, Kathryn Lessley, Lira Ramirez, Lorlie Ellis, Mary Kohls, Ronald Johns, Sharon Goh, Tomi Welch Non-Voting Members: Linda Terry, Rebecca Robinson - Francis for Mison Zuniga, Cayce Pierce for Jason Briseno Presenters and Guests: Daniel Chupe-O’Hanlon, Don Becker (proxy for Matthew Daude Laurents), Georgia Branch, Jacob Williamson, Jennifer Black, Kristen Klas, Maggie Maher for Misty Rasmussen, Matthew Campbell, Sherie Ohamuo, Shun-Heng (Henry) Tsai (proxy for Dawn Allison), Stephanie Benetti, Susan Thomason, Tammy Chalermpued Watermark Representatives: Jeremy Tatum, John McGrath, Maria Negley

1. Degree Health (Tomi Welch) Discussion on the request to revise internal rule to allow students to earn a certificate and a degree at the same time, and also allowing students to earn more than one transfer degree (e.g., General Studies first, but maybe a discipline-focused degree second). The degree health work group has come up with the following language they would like the C&P Committee to consider: a. “Students may earn a Certificate before or during the same semester they earn the Associate of Applied Science degree in the same concentration.” Brandon: Certificates (plural) can be earned? Tomi: Yes; can be multiple Cayce Pierce: This will also make their financial aid run smoother. Gaye Lynn checked with Mike: there is not an Administrative Rule associated with graduation award limitations; it is a stated college policy in the catalog that will need to be updated once approved. Discussion on implementation; for consistency in the policy and rules it will be effective fall 2021. Further discussion on if this can be retroactive. It was determined that it cannot. Cathy motioned; Brandon seconded. Approved. The language for the award limitation concerning transfer degrees needs refining, once the C&P Committee weighs in on the new rule itself: b. “Students may earn a second transfer degree of the same type (AA, AS) as long as 15 credit hours of coursework are unique to the subsequent degree(s). The unique coursework requirement may be waived for students who previously earned the Associate of Arts in General Studies. Tomi provided background: students who earn a General Studies AA, later realize that they wish to pursue a secondary degree in their field of interest for their transcript to transfer or resume and cannot. Gaye Lynn asked members if they are comfortable with this change. Members said """"""""Yes"""""""". There was further discussion. Gaye Lynn asked members if they prefer to: 1) partially approve this and table the second part regarding the unique coursework requirement being waived for students who previously earned the Associate of Arts in General Studies; 2) approve both parts; or 3) table for further discussion later. Cathy motioned to approve both parts, with a change of the credit hours difference from 15 to 12. Ron seconded. Another change suggested: instead of “may be waived”, it should read “will be waived for students who previously earned the Associate of Arts in General Studies”. Vote taken; approved. Post meeting update: text in catalog changed from “will be waived for students who previously earned the Associate of Arts in General Studies” to “will be waived for students who previously earned a degree in General Studies”. 2. Master Syllabus Update (Ron Johns) Ron referred members to the agenda attachment provided by Lauren Sebel, Director of the Student Accessibility Services & Assistive Technology (SAS) Office, with updates to the SAS information in the Master Syllabus. Jim Christianson motioned; Don Becker seconded. Approved. Additionally, Ron inquired about this version of the Master Syllabus that was drafted as the Pandemic Version. Are updates needed to align with ACC transitioning back to campus…what are the current safety protocols? Gaye Lynn asked Ron to provide to both her and Gretchen a list of items that need changing/should be considered changing which they will share with the Committee members for review/feedback and then for a vote. Don suggested adding a link in the Master Statement that will take students to a page that provides updates since protocols will be changing frequently this summer and fall… 3. Update from work group examining CS notes and course tags Gaye Lynn provided an update for Matthew, the only Chair of this workgroup since Tom Nevill is leaving ACC; a replacement will need to be appointed. Susy: Tags allow us to gather data on course offerings types. Jacob: They can also be used to help Degree Audit make complex decisions, very helpful for program coding. Workgroup will be resuming their work when time allows. 4. New Curriculum and Catalog Management System Search (Susan Thomason) Susy gave some background on the limitations of the current in-house ACC Curriculum Management System (CMS) and the search for a new product that will also encompass the management of the administrative components of the catalog. There have been many discussions with Watermark, a local Austin based company that has a comprehensive curriculum and catalog system. She invited Watermark representatives to present their catalog product (https://www.watermarkinsights.com/our-approach/curriculum-catalog-management/). Representatives from Watermark Jeremy Tatum, John McGrath, Maria Negley gave a presentation. Susy will keep the Committee updated on the progress of securing a new CMS product. 5. Minutes – March 26, 2021 (See Draft) Brandon motioned; Cathy seconded. Approved. 6. Texas Transfer Agreements (Gaye Lynn Scott) – time did not allow for this discussion.