Meeting & Agendas

• ESC Resource Site • Shared Google Drive for Documents Google Site where we are keeping all our resources and information, meeting agendas, meeting minutes and associated documents. This will eventually replace using the old system of the minute repository system. Review Committee Membership and Functions 1. Designs and monitors the implementation of consistent college credit enrollment and registration procedures. 2. Works with the Vice Chancellor, Student Affairs to: • Develop & monitor new student enrollment procedures • Review & recommend college credit registration procedures • Review and recommend college credit registration and payment dates • Recommend student communication practices 3. Seeks to continually improve the enrollment and registration process to provide efficient and welcoming service to students and to support the college’s strategic enrollment plan. Committee recommendations are forwarded to the Academic & Student Affairs Council.

• Review Current Daily Registration Report The Daily Registration Dashboard can be found on the OIRA website. OIRA stands for the Office of Intuitional Research and Analytics, https://oira.austincc.edu/data-and-reports/daily-registration-dashboard/ The report tracks and compares the semesters. • Final Version: FY25 Academic Calendar • Final Version: FY25 Registration Start Dates and Beginning of Semester Payment Deadlines. We will begin drafting the FY26 Registration Start Dates and payment deadlines in January/February 2026. • Final Version: FY26 Academic Calendar Highlights • Resource: How-To Videos for Students: https://www.youtube.com/playlist?list=PLTlrMJx_vaGBq4D8iwnqzoBSHFBV6N4a1 This is a great video resource for students and internally. The link is on the ECS resource site as well. Information sharing item: New Department of Education Regulations now limit the transcript holds for students that have past due balances that are related to the awarding of financial aid. It was a very complex regulation and ACC decided if a student has a debt hold, regardless of whether or not it is financial aid related, we will no longer withhold their official transcript from going out. They still are not eligible to register until they satisfy their obligation to the college. This was approved by the ACC Cabinet in April 2024. It went into effect on July 1, 2024. The primary task for our group is over a year ago the Academic and Student Affairs Council looked at the hodgepodge of the different committees and councils were doing with the Administrative Rules that govern what we all do here. We, ACC, is suppose to be on a rolling 3-year review. The committee that it is assigned to will make any changes needed and send it up to the Council to whom they report to. The Council looks at it and sends it out for review by the college and then it comes back and they approve it. Or, if no changes need to be made then the review date is updated. A year ago an ad hoc work group from the Academic and Student Affairs Council where a few folks, including Linda Terry, we will go and look at the whole array of the college administrative rules that are related to the Academic and Student Affairs Council, organize, evaluate, and group them. Once this was complete they were assigned to the appropriate committees and subcommittees and now the administrative rules are on a 3-year review cycle.

Reviewed and provided input for final edits to the three ASAC-assigned administrative rules. Highlighted all changes to these three rules that were discussed and approved by the ESC can be found in this document: https://docs.google.com/document/d/1rZUqUQIaV8mJYksR_kdC9q9iDRvSPz4H/edit?usp=sharing&ouid=111194071230980894634&rtpof=true&sd=true AR 6.0200.01 Admission Current Version: AR 6.0200.01: Admission Edit draft for review: AR 6.0200.01: Admission https://drive.google.com/file/d/15igBTWQgfbQG-IBOeyONZ2cTuSVVhaNL/view?usp=sharing AR 6.0200.02 Academic Fresh Start Current version: AR 6.0200.02 Academic Fresh Start Edit draft for review: AR 6.0200.02 Academic Fresh Start https://drive.google.com/file/d/1UgcWwPzdhnTRZgDrHrtI02TLhmlKtYpU/view?usp=sharing AR 5.0303.03 Course Load for Full-Time Students Current version: AR 5.0303.03 Course Load for Full-Time Students Edited draft for review: AR 5.0303.03 Course Load for Full-Time Students https://drive.google.com/file/d/1GSKPqEbM9IKfvL1jAyi0fhPCZgTPClkN/view?usp=sharing Value Statement changed due to the wording of increase their chances of success to support student success. ACC Web Reference: AR 5.0303.03

No additional agenda items added.

November 19, 2024 is the next meeting date.