Meeting & Agendas
Committee
Ellucian System Steering Committee
Date
06/07/2011
Status
Approved
Begin Time
08:30 am
End Time
10:30 am
Location
HBC Room 223
Online/Remote Url
Members in attendance:
N/A,
N/A,
N/A,
Susan Gusler,
Soon Merz,
Teresita Bazan,
Kathleen Christensen,
Cheryl Coe,
Dianne Olla
Members not in attendance:
N/A,
Kathy Galaviz,
Nocomus Wilson,
David Fretwell,
N/A,
Lionarda Villarino,
Lara Helms,
Donald Tracy,
David Johansson,
Keelee Kyles,
George Lane,
Virginia Fraire
Agenda:
1)
Description
IT Applications Development:
• IT Project Request Process
• Wait List
Presenter
Andrew Christie
Minutes
IT is working on getting all X processes converted in Datatel. Certain departments are doing better than others. Developers have been working with Admissions on six withdrawal mandate. This will be in place by September. Four staff in IT have been working on this project. Kathleen suggested the need to review exclusions again before implementation. UI 4.2 converting processes sometimes need to be rewritten in Informer or another program. There is still a lot that needs to be done before the UI4.2 conversion is completed in Datatel. Admissions would like and IT developer to assist with X process conversion.
ODS- OIEA has been having problems with multi-value fields in ODS.
Waitlist for summer was regarded as a big success. Students would like this for all courses. Seventeen sections were done for summer with an increase in number expected for fall.
Soon asked about reports that might be available and Andrew indicated that there is a status report that does exist.
Storage area network was on the IT master plan. IT is having conversations with the Business Office in regards to funding.
2)
Description
Web Advisory Committee
Presenter
Theresa Harkins
Minutes
IT is working with Marketing in regards to the new faculty/staff web page redesign. Online Services is also getting a new look. Webmaster list needs to be contained and reduced.
3)
Description
G-Mail:
• Email Procedures
Presenter
Theresa Harkins
Minutes
IT is ready to move on to next phase of G-mail conversion. Training workshops have been offered. G-mail offers a lot of possibilities with groups, calendars, etc. Departmental training is still available if needed.
4)
Description
Adult Education
Presenter
Susan Gusler
Minutes
Adult Ed is working to get their students on Datatel. AE funding year starts July 1, so this is when they will start inputting new students again.
5)
Description
Business Services:
• Tuition and fee changes
Presenter
Cheryl Coe
Minutes
Lab fees are being converted to course fees. There will be a new environmental fee of $3. Business Office is still working through the process on who will be charged this fee.
6)
Description
Continuing Education
Presenter
Marie Fofi
Minutes
There is a new CE Executive Director, so there are lots of changes going on in CE.
Working on a merger of what CE is creating and what is already available on Datatel side.
7)
Description
OIEA:
• SACS Visit update
• Gainful Employment regulations
Presenter
Soon Merz
Minutes
OIEA is busy working and preparing for SACS visit. They are working on documentation piece of faculty credentials.
OIEA will be offering training for faculty all summer on how to assess student learning outcomes in preparation for SACS.
8)
Description
Other Announcements/Questions
Presenter
All members
Minutes
HR update – Bobetta Burns
Summer will be the last time that there are paper contracts. HR is now paperless.
9)
Description
Next Meeting Date
Presenter
Minutes
September 6th
Guests:
Additional Information:
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