Meeting & Agendas

Addition of PFT Waiver under Old Business

Correct spelling of name under Agenda Item 5. Decision/Actions: Approve minutes with the correction of spelling of name under item 5.

A Compliance Audits Drafts of Compliance Reviews were discussed, reviewed, and revised with input from all members present. •HIPAA Compliance Review – Business Associate, two page handout. •HIPAA Compliance Review – Covered Entity/Hybrid Provider, two page handout. A variety of questions were discussed during the revision of the review templates including: •Difference between Covered Entity and Business Associate •Departments listed under Covered Entity and departments listed under Business Associate •Scheduling software, Information that is viewed on computer/laptop screen, access to computers/laptops. •Use of the word “electronic devices” rather than “computers” •Written Information and examples of how it can be removed from secure locations •Access to Computers in department/facilities/labs by faculty/staff/students •Access of information by former students •Departments that work with firewalls •Password accessibility only for computers/laptops •Information passed on by fax machines •Information on sign in sheets •Information on laptops/PDF/ID Cards that are removed from classroom/campus Decisions/Actions: •HIPAA Compliance Review recommendations for both Business Associate and Covered Entity/Hybrid Provider: Revise wording to reflect the following: •faculty/staff/student •patients/individuals •ACC Policies and Procedures •Electronic devices instead “computer” •Add options to review: example “NA” (Not Applicable) then Explain specifics with space for explanations. Definitions - List •List responsible department contact with name and Program/Department Follow-up Items: Pat Recek-Revise Draft of HIPAA Compliance Review – Covered Entity/Hybrid Provider and Draft of HIPAA Compliance Review – Business Associate sent to all committee member for email comments. Committee:To send suggestions and revisions by email to Pat Recek patr@austincc.edu by the end of semester Pat Recek-Final questions for each review to be sent to Kirk White to be placed in “Survey Monkey” Pat Recek- Revised Compliance review to be emailed to department chairs and supervisors of all covered entities and business associates by Survey Monkey by membership of CE/HPI Renee Cornett-Request Survey Monkey for ACC College Wide Technology

Discussion: Confirmation on position Confirmation on name of person hired Decisions/Actions: This information is provided as an addendum (November 26, 2008) to these meeting minutes (information not available at meeting). A position have been approved and there is an opening for a Security Director and have an opening for an Admin Assist. III that will support the Security Director. The link for the job description is http://www3.austincc.edu/it/ehire/jobdesc/public/print_job_desc.php?JDID=16304

Discussion:PFT Waiver Decisions/Actions:No action taken at this time Follow-up Items: Pam Soto/Robert Rogers-Revised Kinesiology form Committee-Report on Results of Kinesiology Form Committee-Final approval of KINE Health Information Form

Discussion: Student violation – VNG program – handled within the department Decisions/Actions: Student under review and probation by department – no committee action taken

No Announcements at this time

To be announced at the end of January for February Meeting.