Meeting & Agendas

• Andrew reported that IT is still working on UI.4 conversion. There are over 250 rewrites of custom processes. The older version of UI was taken off the system on September 27. New X processes have resulted and there are still many old ones that are not working because departments had not tested them prior to the old system going off. A lot of programming time has been spent in this conversion. • New reporting tools such as Informer which is more powerful and intuitive. Departments are using it with Unidata. ODS is a good reporting tool that is working okay. It is a relational database with the information being a day old. • New Datatel screen NEMP –non-employee positions. Allows board members and others to be added to system to assist with emergency alerts, etc. ( the Add Non-Employee/Volunteer (NEMP) form to individually add new IDs into Colleague HR for people who will not have a paid position with your organization) • Degree audit and wait list going well • Wait list is being expanded for the Spring • Data for web application information can be updated up to the second • DBC connections paves the way for improvements

In her absence, Theresa submitted this report electronically. The WAC met on September 15, 2011: 1. The new Current Student website was showcased. 2. Edward presented the work he has done on evaluating existing websites. 80% to 90% of the existing websites are either old, outdated or not in use.. IT will now take this list and make decisions on how to clean up the old, outdated websites and provide standards and procedures to keep up to date 3. The new “Use of College Information Systems admin rule and guidelines has been presented to the Student Services Council by Theresa Harkins. Stan Gunn will present to the Administrative Services Council. I have shared with the Datatel Steering group also. 4. WAC approved request to change Online Services stylesheet to make the HELP link RED in hopes that more people will read it. Users will be responsible for maintaining the Help text for their respective areas.

1. We have fully transitioned to ACCmail. 2. As of Friday, September 30, user names are being created in the new format of firstname.lastname@austincc.edu 3. We are now concentrating on converting listservs to Google Groups. The only listservs that will remain currently, are the ones that are automatically updated base on HR actions. 4. Stan, Theresa, and Lara attended the first Southwest Google conference in Tempe Arizona. A couple of highlights: a. Google has greatly improved their accessibility issues for visually impaired. More to come b. Google+ will be available to us by the end of October. Google+ is a competitor to Facebook and is the company’s social layer that turns all of the search engine into one giant social network. One recommendation that was offered from the DSSC group was that the primary user needs to be informed whenever there is a conversion to a Google group. Currently changes are being made and the primary user does not know about it.

AE is live in Datatel now. AE had put in a few students and all appears to be working well. Admit status for these students is AE.

• The Business Office is working on the new X processes and new E-Commerce system. College may no longer store credit card information on system due to new banking regulations. This impacts transactions with cashier’s office and online transactions. The tentative go live date for new E-Commerce system is November 12. • Touchnet system also has new 6.0 upgrade. The go live date not available at this time. • IT will be working on the re-bill workflow. • ACC Market Place demo was provided by Connie Faber, Cashier Supervisor. All money coming in to college for workshops, events or ACC sponsored events will be filtered through this website.

Marie submitted this report electronically: Regarding the new CE course type codes to allow students to be exempt from the $3 annual Student Accident Insurance fee, I am going with the “no news is good news” result. The programming code and new course types were put into live and I have not been told of any issues.

No report.

• Bobetta reported that HR had the first paperless payroll for adjunct faculty and all went very smooth. • HR is preparing for SACS visit reviewing records, job description and credentials and trying to automate some of these processes. Working with OIEA and IT in preparation for SACS visit.

• Vanessa Garza indicated that there are some X processes for the VA Office that need to be reviewed. Financial aid is using Informer for most reports and doing okay. • Linda K. indicated that Admissions has several important X processes that still need to be converted at this time.