Meeting & Agendas

The College needs to look at purchasing a new robo calling system. The current system is at least 20 years old using very old technology. Theresa Harkins will check with third party servicers and costs involved as well as ACC’s telephone system for capabilities to do the automated calling.

Linda Kluck gave an update on number of students that were DREG due to meningitis holds and nonpayment. It was also discussed that Ellucian does not want to accommodate what Magnus wants them to do to automate the meningitis process. Stan Gunn and Dr Rhodes will be meeting with the VP at Ellucian and will hopefully bring up the Magnus meningitis issue as a concern.

No report.

New module on test for Student Finance in webview instead of WebAdvisor. Ellucian is now heading with new technology using webview. Theresa Harkins will send Terry Bazan a link to the webview on Student Finance. Andrew Christie will request a web demo on the new Recruitment and Retention Alert module and let the committee know when it is available. Theresa Harkins will send Terry Bazan a list of topics that will be discussed during the meeting between Dr. Rhodes, Stan Gunn and Ellucian VP. Theresa will also send a link to the committee for the self service new design that is available on WebAdvisor. The committee discussed that a proposal needs to be drafted to have training on Ellucian developed by the Professional Development Office. Kathleen Christensen and Soon Merz recommended that this be brought up at a PLT meeting. This will be an agenda item next month. IT current list of projects: • Degree Audit - Substitutions & Waivers • Degree Audit - Substantive Change Report (including \'\'What If?\'\' Functionality) • Financial Aid Roster Certification • Project to Clean Up SQL-Rejected UniData data • Accuplacer Test System Implementation • SPEEDE Modifications for Reverse Transfer with UT • Financial Aid Scholarship Package • ERS Integration of Daily Files with Colleague • INSTITUTIONS File Cleanup for Colleges/Universities • Bank Conversion Project • Database Modifications to support Budget Reporting • College Connection Scheduling Application • eIntake System Application Enhancements • ACCeHire, vrs 3.1 - Adjunct Integration • Lighthouse, vrs 2.0 • eStaffing Redesign, phase II (Executive module) • Nursing Application System, phase II • Adult Basic Education, phase II - Course Integration • CMS Enhancements • Automatic Degree Awarding • MSDS Online, phase I - Employee Data Updates • Sick Leave Pool Application • FMLA Application • PARse System - Automation of PARS • On-Going SACS Request Enhancements • On-Going Data Mapping & Research Support for Civitas\' product development The list above excludes (a) projects recently completed, (b) projects that are awaiting initiation, (c) open remedy requests for research or modifications of existing programs, and (d) expected standard maintenance, e.g., annual financial aid changes and customization of state reports. HR payroll training will be done by Ellucian consultants sometime in the near future.

Web design structure is taking longer than initially was considered. Web design group are working with faculty on standards for web inventory.

AE students can now get ACC ID’s. This was a big step for AE department. Susan Gusler is meeting with Dianna Olla in curriculum to see how AE courses can be loaded into the Ellucian system. The next priority will be the transition application once the student gets their GED and want to enroll for college credit.

No report.

No report.

IPEDS reporting has a lot of new changes and requirements that are causing issues with Ellucian and new patches. HR is recoding positions to meet Dept. of Labor codes as required by IPEDS.

Admissions Office is still getting erroneous data from AISD in regards to TAKS scores. The errors are causing a lot of manual clean up for Admissions. RRISD is still not on TREX and SPEEDE imports are still a problem. Linda Kluck is working with IT and Terry Bazan in the implementation of faculty certifying class rosters. The admissions application will also need to have a redesign in the very near future.

The FA Office and IT are meeting weekly to discuss project needs and priorities. IT is currently working on automating several of the processes for the scholarship program.

Next meeting date is November 6 at 8:30 a.m. in room 223.