Meeting & Agendas

Jane called the meeting to order at 1:00 p.m.

Jane opened the meeting with a welcome to everyone. She also announced that John Zieter, the Intel representative is no longer a member of the board due to the internship agreement being discontinued.

Jane provided all the members a copy of the minutes from the October 2011 Advisory Board Meeting and ask the board to review for approval. Minutes were approved by all members present.

Jane provided each of the members with a handout detailing the current year enrollment. She reported that enrollment is still on a decline from spring 2011. Board members responded with questions and asked for the reason for the decline. Marshall Levett responded with the following reasons: 1. Meningitis shot requirement and the students inability to afford the vaccine 2. Restriction of Financial Aid and students are not meeting the of 67% completion rate and 2.0 GPA requirement Marshall also shared that the percentage of the decline in enrollment is 17 to 20% college wide. Jane directed the attention of the board to the graduate handout and explained that this was just an FYI and she wanted to share graduates of the program.

Jane opened the discussion with changes that need to be applied to the following classes: 1. Change POFM 1364 Practicum to POFM 2386 Internship. Currently the practicum course requires a minimum of 336 hours and the Internship requires a minimum of 144 hours. Jane would like for the internship requirement to be 210 hours. Jane explained the 210 hours by breaking it down based on 15 hrs of work time per week and our semester is 16 weeks, so if we (realistically) take 14 weeks and multiply it by 15 hrs of work per week, it will come out to 210 hrs. This is the same number of hours required for POFT 2386 Internship course required for the Administrative Asst. AAS and the Legal Admin. Asst. AAS. 2. Change POFI 1371 Access to POFI 2350 Databases (WECM Change). The name of the course has been updated in WECM and requires the change to the course in our catalog. It will read POFI 2350 Databases: Access in the catalog and course schedule. 3. The grading scale for the Speed and Accuracy course has been modified and that will require a change to the prerequisite for POFT 2203 Speed and Accuracy Building. The current requirement is 45 wpm and will be changed to 40 wpm. This was lowered based on the results of the industry survey. Action: Jane asked the members to vote on the proposed changes and the vote was unanimous with all members in agreement with the changes.

Jane opened the discussion by asking if the board had any input on the idea of reducing the questions on the survey to 10 instead of 20. The board was in agreement that a change is needed and decided to discuss the following changes: 1. Delete questions 1, 2, 4, 5, 6, 8, 12 2. Change question #3 with regard to what documents are they formatting 3. Change question #7 and remove lotus notes and add google apps to the multiple choice responses 4. Change question #11 with what do you need to compose 5. Change question #20 let us know if you would like a copy of the survey 6. Edit question #22 and reflect the top three soft skill deficiencies 7. Edit question #23 and reflect the top 3 technical deficiencies 8. Add a question that reflects the creation or maintenance of a website 9. Add a question about the use of social media Wendy Chance added to the discussion and suggested several things to consider: 1. Look at the survey critically and work to determine the desired outcome of the report 2. Consider changing the terminology in titles such as Office Professional as an alternative to Administrative Assistant 3. Remove the medical based questions from the survey and research a more appropriate group to send the questions to. 4. Utilize the professional social media tool LinkedIn and post one question per month. She believes that will give us an idea of how the professionals in the field relate to the updated survey. 5. Make the questions Jazzy Jane will take all of the suggested changes into consideration and modify the survey for Spring 2013.

Meeting adjourned at 3:00 p.m.