Meeting & Agendas

HR has several new electronic processes: a. Automated department chair change notification system that will send an email to trigger whatever action needs to happen in that department. Department chairs have a three year term so this does not happen very often. b. Employment transcripts are now available for viewing on Fortis because all transcripts are being imaged. Department Chairs have access to Fortis.

Connie Walls is chairing the committee to implement this new IPEDS requirement. The committee is meeting every Tuesday. The committee needs to work on marketing strategies and to come up with a standard for each office to use in regards to reporting capabilities for race and ethnicity. The committee is also trying to come up with a timeline for the live date for application of August 1.

Andrew has not been able to communicate with DCCD staff on pre-requisite checking and is trying to setup a phone meeting to discuss.

Theresa will be working on text to make the language stronger on registration confirmation email that students receive when registering for classes using Online Services.

A group is working on policy guidelines for sending of emails. This process will be highly controlled with special permission requested from Mary Hensley. There are 59,000 accounts and 37% have been activated. There needs to be enforcement for faculty/staff to use the College email system -austincc.edu and not their Yahoo accounts, etc.

AE is working on compatability with TEA database into ACC Emergency notification system. TEA is also working on making their database easier to retrieve reports.

Alumni Office will be working with IT for implementation of I-Module.

Business Office continues their training with Touchnet. E-Cashiering is also part of training module. Batch refunding solution is very important part of the Touchnet implementation and must be in place in order to go “Live”. If the batch refunding solution is in place, the Business Office is looking at a mid-April launch with the Touchnet payment gateway in the summer. Neil is working on the marketing plan for the Touchnet implementation.

CE needs installment plan capability fo r alternative education students that are enrolled in three different terms. There needs to be a solution to allow these students to be able to use the installment plan since their tuition is high. CE students are not getting automated calls when classes are getting cancelled. Andrew will work with CE to find out why they are not on list. CE needs to check if telephone numbers are listed and to find examples for IT to review. Administrative Assistants in CE need access to SECT to find out better way to find out if classes are cancelled. CE has a new scantron machine – Working on program evaluation. CE needs to work with OIEA to find out what is needed.

OIEA is working with Capitol Metro on a destination survey to find out riders patterns. Capitol Metro is developing a plan with ACC to find out the needs of students. They would like the survey to be completed by May. OIEA is working on getting College Connection data into SAS environment to give staff more access to data.

Procedural problem with good addresses. Andrew will be looking at webinar on QAS Batch Tool. QAS Pro works with Datatel on address screen. IT will work with Admissions to find out when is a good time to implement. Electronic signatures- Andrew wants information on e-signatures. Is there something in writing in order to proceed?

Theresa will be working on text to make the language stronger on registration confirmation email that students receive when registering for classes using Online Services. Datatel has new workflows that are being reviewed by IT. Online Services Committee mission statement may be changing. The committee membership is also being reviewed for possible changes. Ed Terry and his committee for Web Services and the shared governance are collaborating to possible combine two committees and their mission.