Meeting & Agendas

There is an attempt to announce more clearly to students as they register online when their tuition payment deadline is and to provide calculations for their payment. Currently there is a link to the payment deadline schedule which includes all teaching periods, but that table is difficult to read. It may be possible to tell each student when the payment deadline is for the specific classes for which each has registered, but IT is not sure just what programming is required for that. We would like for the Admissions and Registration Committee and the Online Services Committee to review what can be done and to report to the DSSC. A complicating factor is that the Board does not set the tuition rate until at least July, so no tuition information can be announced until then.

No report

Marcus is currently in Communications Management training (Oct 14 – 16). There is room for individuals from other offices in the training.

Linda is working with Linda Pope on the programming, but they must wait until Amber Kelley returns from leave before the project can be completed. The tentative deadline is mid to late fall 2008.

Course by course prerequisite checking is possible, however, it would mean that ACC change the way it does business and that the cost (deletion of all current prerequisite information for courses where prerequisite checking is not to be done) would probably outweigh the benefit ( prevention of selected section registration). Prerequisites must either be deleted or not entered if we do not want the system to check them. Andrew will double-check with Datatel.

• The new PICARD server will be installed on Oct 17 and will provide faster service. Patch installation is postponed as a result. The goal for new patches is now Oct 24. TEST will be refreshed Oct 31. • IT is testing modifications to the payroll system to allow for non-exempt employees to be paid on a monthly basis using much of the same requirements as exempt employees. IT is referring to this group as “MONE” (monthly non-exempt). • Business Services requests Dec 6 to have a quiet system so they can close books. • We are close to completing the common application. The recent address problem will be solved. • The legislative rule restricting undergraduates to six course withdrawals is in effect. Programming is being done to allow prohibit more than six withdrawals for students entering college in fall 2007 or thereafter and to allow for exemptions for certain courses and certain individual circumstances. • TouchNet, a third-party vendor for processing student payment plans, is now being considered by the Business Office. Datatel allows for the implementation of partial payment plans but work on using this solution has ceased since ACC signed a contract with Touchnet. A couple of Estaffing errors occurred this fall. IT is troubleshooting them.

Some offices and individuals in the college think it is a good idea to allow various pop ups to be used as people log into the system. The DSSC votes NO to that idea.

An Online Services Committee meeting is scheduled for Oct 16.

Vice President Mike Midgley has presented a Developmental Education plan to the Board, including plans for using Operational Data Store (ODS), a system allowing off-the-shelf software to be used in research. Developmental Education is high the agenda of the state legislature this year, and OIEA needs ODS to help combine current OIEA tools with those of Datatel.

• CE has a new report for DREG. Students must pay by the end of the day they registered. • CE will explore the creation of a one-year term. • A question was asked by Marie: How does the census date work for continuous enrollment classes? She will check with other Datatel institutions. • CE is currently testing online grading.

HR staff is currently undergoing training for non-exempt monthly timesheets.