Meeting & Agendas

Meeting called to order by Cynthia Colovas

Advisory Board members also discussed opportunities to attract new students and offered additional suggestions of possible avenues. Action Steps: 1) Marketing to HIM departments at hospitals and large group practices 2) Offer the opportunity to employers to post position openings through the HITT website. Implementation: Norma will have a position posting link added to the ACC- HITT website by June 2013

Anita McAuley reported that 3 students had passed the national certification exam for CCA or CCS. Anita stated she has a group of good potential coders. Action Steps: None

Meeting adjourned.

Minutes of the last meeting were reviewed. Eileen Klein motioned to accept minutes as written and Sharon Moody second the motion. Members voted unanimously to accept minutes as written.

CAHIIM Report and Curriculum Changes- Norma Mercado announced to the committee members that she received notice from CAHIIM on January 19, 2012 and accreditation was approved and received on January 24, 2012. Action Steps: None

Norma provided information that CAHIIM has requested additional information regarding the syllabi that is in use for the HITT courses to include learning activities tied to each objective. This will ensure that the information is included in all courses taught during the fall semester and going forward. Although this information was provided to CAHIIM as a part of the accreditation process, they are requesting the submission of updated syllabi by January 2013. Norma also shared that the program will begin teaching ICD-10 during Spring 2012 and will be integrating it with the ICD-9 curriculum Action Steps: 1) Review of HITT Department syllabi by July 16, 2012 2) Expanding the content in program’s existing syllabi to include information regarding the learning activities pertaining to the objectives taught in the courses. 3) Implement ICD-10 into curricula beginning Spring 2012 for full integration in Spring 2013 4) Add ICD-10 discussion to Advisory Board Meeting agenda for January 2013 Implementation: Norma Mercado and Faculty – July 16, 2012 curricular changes implemented to include learning activities and first stage of ICD-10 integration Anita McAuley to complete ICD-10 integration by Spring 2013

In November 4, 2011 meeting, the HITT Advisory Board approved the Electronic Health Record Course. In preparing to develop the course, Norma Mercado asked the members to provide their input or discussion regarding the Electronic Health Record course. Items identified by Advisory Board members as necessary for inclusion in the Electronic Health Record course included the following: 1) workflow development from multiple disciplines 2) interface issues 3) integration of information provided to patients 4) patient information 5) release of information and how it is accessed, including security issues 6) Order entry 7) Analytical skills needed by individuals working with EHR Action Steps: 1. Develop course for Electronic Health Records and include board discussion items as appropriate 2. Board members to email Norma Mercado regarding additional suggestion they may have related to content. Implementation: Norma Mercado and Faculty – by January 2013

Norma Mercado presented the ACC HITT Program Evaluation/Quality Enhancement Plan, FY2011-2012. Members reviewed the plan data. Norma Mercado stated that the end of the year for the program is at the end of June. Some of the areas of the plans are incomplete at this time because reports are not yet in. Action Steps: 1. Develop a progress report ready for Advisory Board members to review at the end of year and provide to all members by email 2. Include the following elements in report: a. student satisfaction data/indicators b. student retention data/indicators c. withdrawal reasons d. graduate satisfactions data e. employer survey results and satisfaction levels. f. Include this type of information at all future Advisory Board meetings in keeping with HITT Evaluation plan timelines. Implementation: Norma Mercado will email Program Evaluation Plan report to Advisory Committee Members by July 30, 2012

Norma reported that there are 34 HITT students in the program. Norma reported that nine AAS and certificate students will be graduating in spring 2012 and for the fall semester, 12 students have applied to the HITT program. Norma Mercado added that the goal for the HITT program is to have 15 students enrolled every fall semester. Donna Carl asked how HITT is getting the word out about the program. Norma Mercado replied that CAHIIM has program information posted on their website. Norma also reported that there have been two press releases by ACC marketing and by word of mouth. Sue Biedermann recommended that Norma Mercado contact hospitals and large group practices to distribute information about the program. Action Steps: Meet with Marilyn Rehm-Skewis to identify those hospitals presently affiliated with ACC’s Health Science Departments and begin to develop contacts as a way to identify potential students and distribute information about the program. Implementation: Norma Mercado – Summer, 2012

Norma began a discussion regarding “types” of advisory board representation needed to ascertain that all HIT segments of the industry are represented. Sue Biedermann suggested that a revenue cycle facility be considered. Ron Modesty suggested insurance companies as a source. Nancy Laudenslager said she would ask people working with her grant if they had any ideas. Ellen Wuertz mentioned discussion from the previous meeting regarding cancer registries. All individuals with contact names and recommendations were asked to provide them to Norma by email. Other suggestions also included: Hemodialysis Centers, Austin Heart Hospital, Reliant Rehab, Scott and White. Action Steps: 1) Check with Pam Stoner regarding employer possibilities 2) Discuss long term care with Elizabeth Huss because of her contacts 3) Scott and White facilities – check with Marilyn Rehm-Skewis re: contacts 4) Consider physician’s groups such as ARC and ADC 5) Discuss possible sources of Health IT jobs with Susan Fenton from Texas State because of the workforce study underway. They are presently cataloging Health IT jobs; will next catalog available training programs and finally, develop a job board. 6) Develop grid that identifies all industry segments to be represented on the advisory board as well as current representation. 7) Ron Modesty to check with Scott and White HR director, Implementation: Norma Mercado – by January 2013

Norma Mercado announced that future spring meetings would be meeting June 2013 and the fall meeting to late January 2013. By moving the meeting date to June and January, this move will allow Norma Mercado time to receive and compile information for the student’s updated reports so she can present them at the advisory board meetings. Eileen Klein stated that the board is only required to meet once a year but that some Health Sciences programs at ACC likes to meet twice a year. Action Steps: None