Meeting & Agendas
Committee
Ellucian System Steering Committee
Date
11/05/2013
Status
Approved
Begin Time
08:30 am
End Time
10:30 am
Location
HBC - Room 223
Online/Remote Url
Members in attendance:
N/A,
N/A,
N/A,
N/A,
Lionarda Villarino,
Donald Tracy,
Susan Gusler,
Keelee Kyles,
Teresita Bazan,
Virginia Fraire
Members not in attendance:
Kathy Galaviz,
N/A,
Nocomus Wilson,
David Fretwell,
Lara Helms,
David Johansson,
Soon Merz,
George Lane,
Kathleen Christensen,
Cheryl Coe,
Dianne Olla
Agenda:
1)
Description
Human Resources Update
Presenter
Tammy Moreno
Minutes
• HR working on new regulations regarding Affordable Healthcare act as it relates to ACC employees.
• Finished testing new SACS compliance requirements
2)
Description
Civitas Update
Presenter
Virginia Fraire
Minutes
• Working on TSI integrations
• XADS- Question was raised if everyone should have view only access or Update capability.
• Degree Map is the main way to get advising document
• Need degree map power users
• Student edition is still in pilot mode
• Early college high school s testing
• March or April roll out to all students
3)
Description
Non-course Based Courses & IT Update
Presenter
Andrew Christie
Minutes
A) Non-course based courses:
• Questions and concerns were raised about awareness and discussions that are being held at college
• Do we want these courses scheduled on Online Services?
• Do we want five week semesters?
B) IT Update:
• IT needs to be involved in software purchases
• Work around requirements are sometime difficult
• A few departments have asked for name changes
• Ellucian follow up on pre-requisite checking. Does ACC want it?
4)
Description
Web Advisory Committee
Presenter
Theresa Harkins
Minutes
• November 11 go live date for new web redesign
• My ACC mobile App is in beta testing mode
• Academic master plan requests: student portal, training positions and Business Analyst type positions for each major department
5)
Description
Adult Education
Presenter
Susan Gusler
Minutes
No report.
6)
Description
Business Services
Presenter
Cheryl Coe
Minutes
No report.
7)
Description
Continuing Education
Presenter
Donald Tracy
Minutes
• New CE website
• Goal to go from online catalog to a new Marketing site
• Login for students using ACC E-ID
• Community programs moving to Highland Learning Center
• Need to add scheduling within Ellucian system
8)
Description
OIEA
Presenter
Soon Merz
Minutes
No report.
9)
Description
Admissions
Presenter
Linda Kluck
Minutes
• Reprogrammed meningitis based on new criteria
• 1098T- valid and present SSN and report to IRS
• Working on information for PACE and Pathway Programs with UT and Texas State
10)
Description
Financial Aid
Presenter
Terry Bazan
Minutes
• Discussion about Pay as You Go option at ACC
• Working with IT to add reports on menu screen
• Working with IT to improve current reports such as R2T4
11)
Description
Other Updates
Presenter
All Members
Minutes
Marie Fofi:
• Spring Hays Campus opening and Hays Center closing
• Bastrop Center moving to Cedar Creek center.
Guests:
Name:
Tammy Moreno
Email:
tammy.moreno@austincc.edu
Name:
Georgia Branch
Email:
gbranch@austincc.edu
Additional Information:
| Uploaded Supporting Documents |
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