Meeting & Agendas

The Admissions Office continues to work with IT programming.

Theresa discussed the merging of Online Services and the Web committee. The Parking Permit question will be removed from Online Services. Campus Police will no longer distribute parking permits, students will go to Cashier’s Office. Pay Advice and benefit statements will go live September 1. The Facilities Office is contracting to have ID access to parking garage at RGC.

The committee is working on the marketing piece as well as IT section. This will go live on new student applications and employees August 1.

HR is working with IT on the option to go monthly for classified employees. PA system is also being revised. If a staff person initiates the PA, they will no longer be able to approve it also. They are also working with IT on a new orientation to get ACC E-ID and email during orientation. New employees will still have to call the Help Desk and validate password.

The College is still working on the Gmail policy for students. There will be a hierarchy for emails if the employee is also a student. IT has finished the programming for name change. Google does not provide any programming. Approximately 35% have activated their email account. Hopefully, once the policy is established the numbers will increase.

Susan G. needs assistance in learning how to move data in a usable format to get the Student Emergency Response System going for AE. AE would also like to have students on Datatel as prospects. Linda K. stated that the two main pieces to create a prospect is the student’s name and social security number. Susan also requested the possibility of getting GED testing at other campus locations besides EVC.

The new purchased I modules are working. Marcus will be getting the training needed and hopes to get a backup person trained also. The Alumni Office also hopes to get their website going live by mid-July. The web based application for alumni will be used to increase the retention rate and serve as an access tool. Who will be considered alumni? A student with twenty credits, two consecutive semesters of attendance, and in good standing.

Touchnet is available for fall registration. $1.6 million have flowed through the Touchnet process. Business Office is working on term balances and forced transmittals. Shelters and DREG procedures need to be reviewed. It was also suggested that shelters need to be removed from the PERC screen.

No report

OIE is working on Operational Data Store (ODS) with IT. They are focusing on data for the data warehouse project. This will allow us to track data on another server and be able to assist with our reporting needs. Soon stated that there needs to be a discussion of how to secure data security on the test system for Datatel, it is currently unprotected. ODS can also be considered for security purposes. IT is reviewing how to use the test system on Colleague. Theresa is also working with internal auditor and executive level team and is waiting for security audit being conducted by Facilities.

At the CORE meeting, it was discussed that IT is working to get the institutional FICE codes and CE codes cleaned up. This may cause modification to current programs that rely on this data. IT will communicate on that as it happens. It was reported to IT that the EVAL screen locks up when more than one person is using it throughout the College. Andrew was working with Kathleen to send out an email to all staff that would inform them to not go to the PSPR screen first when they are trying to get an evaluation on a student. EVAL is the screen that should be used for a student evaluation. IT will have the Datatel consultant review this when they come in the fall. IT is also working on ODS to satisfy OIEA needs immediately. Later this will be tailored more for individual departments.