Meeting & Agendas

Andrew gave the committee an update on the various projects that IT is working on.Student withdrawal limit- the six drop rule, Interpreter Services Project, QAS Batch , Jump Start, CMS degree audit, improved Tech Prep and Colleague integration, E Staffing bundle of modifications and Patch fixes, Payment Plan Support, Enhancement of ETime, EHIre and Job Descriptions to meet SACS modifications, Common Application- Apply Texas, Advising Projects. Alumni Office

Marie is working with IT on the Web Advisor Online Services and the CE website. Both need easier navigating for students. Theresa will research how to facilitate the “Hold” process that affects students that have been attending college credit classes and then decide to register for CE classes. Marie stated that CE students that are registered in Teacher Certification Programs need to be able to do installment plans. These are year length programs that are costly and students needs to be able to make installment payments. G-mail for CE students is also a problem. Marie will write a procedure for CE, however, she needs guidance from College. CE students that are taking one day classes may need to provide their own email instead of getting G-mail. HBC and EVC will be a test site for Resource 25 which is a scheduling tool that works with Datatel.

No Report.

David introduced Susan Gusler who is a new staff member in AE. Susan will be member of Datatel System Committee and attend meetings along with David. David would like to know if AE students are part of the Student Emergency Notification system. He is still waiting on state file that will assist with this notification process. AE will meet with Admissions Office to establish a procedure to get AE students on Datatel.

Marcus explained that Alumni Office is in the process of purchasing a different software for their use. After the I-module is purchased an implementation team will need to be established.

Admissions has tested and moved this process to LIVE . Students can now go online and change their programs.

Andrew has not made contact with DCCD. Will try to get with IT staff prior to next month’s meeting.

IT is trying to balance the number of projects and priorities.

Committee has met once. This new requirement will involve lots of work. The committee is trying to find a way to survey students without adding it to the registration process. All students will need to be re-surveyed in order to capture updated and correct information.

Discussion: Two online Services work

Business Office staff are testing Touchnet screens. They are meeting weekly with Touchnet to discuss progress. Business Office is waiting for batch refunding module that will allow refunding money back to credit card. This module should be delivered in March, however, no definite implementation plans have been set.

Business Services will be getting back to archiving AR invoices. There are still payment allocation, and sponsor type issues. This is a very big undertaking for the Business Office because there is a lot of data clean up that needs to happen before archiving can start.

OIEA continues to work on SAS data warehouse project. They are hoping to get some reports out soon with longitudinal data. Soon has been invited to participate in a SAS Community College Advisory Council. HEOA –Graduation rates reporting requirements have changed. IPEDS cost estimator needs to be online by August 1. The Department of Education should be coming out with a template to assist colleges in getting this done. There is a new TSI Datatel report with a new format to the Coordinating Board. Coordinating Board requirements keeping changing.