Meeting & Agendas

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AE has been working with Soon M. and OIEA staff about database issues. There is discussion about using state versus ACC data.

The Alumni Office is going through Datatel training. They met with Datatel trainer for CORE training. Marcus C. has dates and schedule for Datatel training with the consultants through November. The Alumni Office is working to learn the Activities and Events module in Datatel as well as the Communication Management module. Other staff may be able to sit in on consulting with the Alumni Office since they allow up to ten staff per visit.

Amber K. is looking at the Online Academic Program changes and is set for reviewing the week of September 8th for any major changes required. This program should be in place by the middle of the fall semester. The Undeclared Code change will require a Program TYPE field change. WF or TP to TR and it may impact any reporting that has been done. This will be changed during Fall reporting cycle which is due October 1.

Andrew C. asked about the rule of six for withdrawals and whether there is any probabili ty that the legislative mandate will change before any programming time is spent on this project. As per Linda K. and Connie W., there is no talk about it changing or going away. Programming needs to do the work to put it in place at ACC. CB will start requesting names of schools not in compliance very soon. IT is also working on the following requests: Alumni Project, E-time had a massive rewrite to accommodate the monthly payrolls for classified non-exempt staff. This project also impacted the payroll system. E-Staffing also started in September and E-Alert for faculty and staff will start in October. Future projects that IT needs to work on are: Common Application for Admissions needs to be completed by this fall. Extending registration to allow students more time to register, and access issues for employees based on contract issues coded incorrectly (coded faculty but are not faculty)

The Online Services Committee is now part of the Shared Governance process. Online Services has been working on Online benefits statement, however, unless HR provides feedback or attends the meetings, this project will be dropped from project list. Help Desk receives thousands of calls on problems with EID. IT met with the vendor to discuss problems and challenge questions will now be answered in the front end instead of at the end. The daily sink is not working and IT is hoping to resolve this problem soon. G-Mail’s implementation is set for September 15. The system will not allow students to change their email address. The G-Mail will overlay their personal account. When a student logs in to Online Services they will get an email. There are no formal policies in place yet, however, it is hoped that this will be the official means of communication for the Spring 2009 semester. Theresa stated that she has $40,000 in her budget for Datatel training. Areas to be considered for training: General Ledger, Financial Aid, Degree Audit and Continuing Education.

The Pre-requisite roster is customized. There has been a request that the headings on the Pre-requisite roster mimic the Class Roster headings. The data on this roster is coming straight from Datatel and if it is not complete it may be that the data is not there. Live data is used when checking rosters.

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