Meeting & Agendas
Committee
Ellucian System Steering Committee
Date
09/04/2012
Status
Approved
Begin Time
08:30 am
End Time
10:30 am
Location
Room 223
Online/Remote Url
Members in attendance:
N/A,
N/A,
Nocomus Wilson,
N/A,
N/A,
Teresita Bazan,
Kathleen Christensen,
Cheryl Coe
Members not in attendance:
Kathy Galaviz,
David Fretwell,
N/A,
Lionarda Villarino,
Lara Helms,
Donald Tracy,
Susan Gusler,
David Johansson,
Soon Merz,
Keelee Kyles,
George Lane,
Virginia Fraire,
Dianne Olla
Agenda:
1)
Description
Welcome New Members
Presenter
Terry Bazan / David Lydic
Minutes
Virginia Fraire was introduced to the group. None of the other new members were in attendance.
2)
Description
SACS Update
Presenter
Bailey Kral
Minutes
Bailey gave the group an update on the preparations that are underway for the SACS accreditation review that will begin October 29 for the campus visits and October 30-November 1 official visit. Marketing is also making plans to promote the QEP to all staff.
3)
Description
Questions about user HELP for Online Services
Presenter
Theresa Harkins
Minutes
Theresa informed the group that all departments with Online Services screens need to update and/or review the HELP text. A recommendation is that IT needs to do more QA testing before delivering products to the department user. Part of the procedures should be that the department updates the HELP text and then IT formats and submit for live production.
4)
Description
Human Resources
Presenter
Bobetta Burns
Minutes
HR rolled out a new process that allows the Dean to view the courses that faculty are teaching and to view the qualifications to teach the course. 121 faculty members are being reviewed extensively to justify their teaching credentials as required by SACS .
5)
Description
IT Update
Presenter
Andrew Christie
Minutes
No report.
6)
Description
Web Advisory Committee Update
Presenter
Theresa Harkins
Minutes
The Web redesign is taking longer than expected. All departmental websites are being reviewed. IT is encouraging that everyone use the Google sites that are available. Ed Terry
Is assessing how most people search for things as part of the redesign.
7)
Description
Adult Education
Presenter
Susan Gusler
Minutes
No report.
8)
Description
Business Services
Presenter
Cheryl Coe
Minutes
The Business Office is having preliminary discussions on how shelters are used at ACC. Outstanding bad debt accounts are increasing with lots of money being owed to ACC.
The Business Office will be tightening up on all processes for students with pending aid also.
9)
Description
Continuing Education
Presenter
Abraham Nasser
Minutes
No report.
10)
Description
OIEA
Presenter
Soon Merz
Minutes
No report.
11)
Description
Admissions
Presenter
Linda Kluck
Minutes
There is a lot of awareness about the meningitis vaccination that is now required of students. IT needs to work with Ellucian/Magnus to find an easier way to mark records and remove holds.
12)
Description
Financial Aid
Presenter
Terry Bazan
Minutes
The Financial Aid Office is having discussion with IT to begin the programming required for faculty to certify class rosters. Financial Aid is meeting weekly with IT programming staff to discuss projects and priorities.
13)
Description
Texting students - Is this an option for ACC?
Presenter
Minutes
This topic was tabled. UT did a student survey asking if students wanted to be texted with important college information and the unanimous vote from students was “no”.
14)
Description
Other Announcements
Presenter
All Members
Minutes
Next meeting: October 2, 2012
Guests:
Name:
Virginia Fraire
Email:
vfraire@austincc.edu
Additional Information:
| Uploaded Supporting Documents |
|---|