Meeting & Agendas
Committee
Ellucian System Steering Committee
Date
09/03/2013
Status
Approved
Begin Time
08:30 am
End Time
10:30 am
Location
HBC - Room 223
Online/Remote Url
Members in attendance:
N/A,
N/A,
Nocomus Wilson,
N/A,
N/A,
N/A,
Susan Gusler,
Soon Merz,
Teresita Bazan,
George Lane,
Kathleen Christensen,
Virginia Fraire,
Dianne Olla
Members not in attendance:
Kathy Galaviz,
David Fretwell,
Lionarda Villarino,
Lara Helms,
Donald Tracy,
David Johansson,
Keelee Kyles,
Cheryl Coe
Agenda:
1)
Description
New Members and review functions of committee:
Keelee Kyles-APTE representative
Virginia Fraire – Dean of Student Services –RVS
Presenter
Terry and David
Minutes
New members on this committee are: Keelee Kyles-APTE representative and Virginia Fraire – Dean of Student Services at RVS. The Classified Association has not sent the representative name as of this meeting date.
Discussion was held that CE should have representation on the Ellucian System Steering committee. Terry Bazan will contact Hector Aguilar and request that a CE staff representative be designated to attend meetings. CE has many IT requests dealing with the system, therefore, should be present at these meetings.
The committee also requested representation from the Public Information and Marketing department. Terry Bazan will email Brette Lea in regards to this request.
The committee also discussed whether this committee should remain in its current structure. Kathleen will be meeting with Dr. Rhodes and the different association and Council leaders to discuss committee structures and she will bring up functions of this committee and a possible change in leadership of this committee to Stan Gunn, the VP for Information Technology.
How would this committee be restructured in the future? The college is purchasing various software technologies such as Civitas and other systems that maybe need representation on this committee, one possibility is an enterprise committee structure?
Marie Fofi stated that Degree Map training is needed for staff at the ACC Centers.
2)
Description
Ellucian AMP Alignment
Presenter
Theresa Harkins
Minutes
Theresa Harkins worked on the AMP for technology training and Business Analyst positions that were recommended by sub-committee. Kathleen C. will submit this request through the AMP process.
3)
Description
IT Update
Presenter
Andrew Christie
Minutes
IT is working on their list of projects. IT is reviewing the reporting software needs for ACC to ensure we have the tools that are needed.
IT received a request to add service learning column to the grade roster. It was suggested that this be taken to ACAC for discussion since it will impact all faculty. Dr. Huerta and Andrew Christie will take it to ACAC.
4)
Description
Web Advisory Committee
Presenter
Theresa Harkins
Minutes
Web redesign is scheduled to go “live” in October. The college is waiting for approval from Apple for ACC mobile application. Purchasing department is negotiating with Apple.
5)
Description
Adult Education
Presenter
Susan Gusler
Minutes
All ABE students are now in Ellucian system. GED would like to know if Ellucian has a daily online attendance roster and will be asking IT for this request.
6)
Description
Business Services
Presenter
Cheryl Coe
Minutes
No report.
7)
Description
Continuing Education
Presenter
CE Representative
Minutes
No report.
8)
Description
OIEA
Presenter
Soon Merz
Minutes
The college purchased testing assessment software, TRACDAT, for student learning outcomes. OIEA is testing the software.
9)
Description
Admissions
Presenter
Linda Kluck
Minutes
No report.
10)
Description
Financial Aid
Presenter
Terry Bazan
Minutes
No report.
11)
Description
Other Announcements
Presenter
All members
Minutes
No other announcements.
Next meeting is October 1, 2013.
Guests:
Name:
Tammy Moreno
Email:
tammy.moreno@austincc.edu
Additional Information:
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