Meeting & Agendas

Minutes approved. {cw, rj}

New requests for Department Name Changes: New Department Request (1) Golf Course [code: GOCO] Official Department Name Change Request (2) Auto Body Repair [code: ABRT]; name change request to: 'Auto Collision Repair & Refinishing Technology'. (Due to 30-character maximum for Department Name in Colleague, proposed abbreviation might be: 'Auto Coll Repair & Refin Tech'.) Unofficial Department Name Change Request (3) Photography [code: PHOT]; name change request to: 'Professional Photography'. Additional Discussion related to the relationship between Department Names in the DEPTS table and Program Names in ACAD.PROGRAMS. Willie came across a recent graduate whose program was one that had been made inactive in 2000. The Committee recommended he contact the Associate Registrar as it appears that he came upon an instance of a process error that needs correction.

New Colleague software updates were installed in Colleague Live this past weekend (January 29, 2016). A request was made that a power user group be notified every time the patch assignments are made instead of just the assigned programmer analysts and departmental experts. This makes sense and the CORE Committee chair plans to adopt this suggestion. An additional request was made to extend the period of time that assigned personnel have to perform adequate testing. Although not always possible as a practical matter, it is a goal that is being aimed for.

ACC Alumni are being contacted by the ACC Alumni Office to go to the iModules site and update their information, including email address, mailing address, and phone numbers. The Alumni Office is working with IT to develop a mechanism for updating Colleague with this information.

ODS is in the process of transitioning from MS SQL Server 2005 to MS SQL Server 2012. There will be an Application ODS database and a Reporting ODS database. OIEA, Civitas, and others that are using ODS for data extraction and/or reporting will be contacted well in advance of the date when the SQL 2012 database becomes the one that is updated nightly. The ERP Systems Steering Committee made the unanimous decision to support ACC's purchase of CROA (Colleague Reporting & Operational Analytics). A statement in support of the purchase will be presented to the ACC Technology Steering Committee on or before their next meeting on February 18, 2016.

The Registrar had reported at the previous meeting that the National Student Clearing House is no longer accepting Zip Codes that include spaces or dashes. Colleague uses a 10-character data field wherein the 6th character is expected to be a space or dash. Student zip codes all have a space as the 6th character; Employee zip codes usually have a space, but some have a dash. In order to accommodate the NSCH it would seem that we would need to concatenate the first five characters with the seventh-through-tenth characters.