Meeting & Agendas
Committee
ERP Systems Steering Committee
Date
07/11/2016
Status
Approved
Begin Time
02:00 pm
End Time
03:30 pm
Location
HBC 214
Online/Remote Url
Members in attendance:
Kathy Galaviz,
Patricia Behr,
N/A,
N/A,
Erica Ervin,
Lara Helms,
Guillermo Martinez,
Glynis Miller,
N/A,
Mark Cugini,
James Malmros,
Rosario Juarez,
Steven Hassel,
Dianne Olla
Members not in attendance:
Anna-Maria Gebert,
Connie Wall,
N/A,
Jason Briseno,
David Fretwell,
Katherine Dowdy,
N/A,
N/A,
William Moore,
Edward Terry,
Kathy James,
Donald Tracy,
N/A,
Shasta Buchanan,
Soon Merz,
Teresita Bazan,
Cheryl Coe,
Naomi Garza,
Madelyn Duhon
Agenda:
1)
Description
Demo: DocuSign
Presenter
DocuSign
Minutes
Great demo by DocuSign.
Using ACC's Grade Change Request form, they demo'd how it could be used in the ACC environment.
2)
Description
SRCUG in October
Presenter
Andrew
Minutes
The Southern Regional Colleague User Group Conference is in Waco this year, from October 19 - 21, 2016 at the Waco Convention Center.
ACC seems to have less participation and attendance in these conferences than other Colleague clients in Texas, and the hope is that by exercising greater participation, ACC will be able to stay current with Colleague's newest updates and best practices. A great opportunity for sharing work strategies with other regional Colleague client institutions.
3)
Description
Colleague Webinar: HR Roadmap
Presenter
Andrew
Minutes
Ellucian is sponsoring an HR Roadmap webinar on Thursday, July 28, at 1:00 pm CDT. HBC 221 has been reserved, and representatives of HR, Payroll, and IT have been invited.
Of particular interest to some of us is the self-service time entry system because (a) the Colleague self-service tools for student planning/advising/registration and financial aid have been well-received, and (b) because of lack of support for modernizing eTime, the application is rapidly reaching a state of concerning vulnerability.
4)
Description
Update on CROA
Presenter
Andrew
Minutes
CROA has been approved.
ACC is working with Ellucian to prepare for a 14-month implementation that begins on September 1, 2016.
5)
Description
Next Committee Meeting: Forming Recommendations
Presenter
Committee
Minutes
The Committee has watched/listened to 4 demos: Lexmark, Softdocs, Fortis, and DocuSign. Committee is in a position to make a recommendation on which direction to move forward with in the world of forms and records management, electronic signature, forms imaging, etc.
6)
Description
Miscellaneous/Other Issues
Presenter
Committee
Minutes
No other issues for discussion.
Guests:
Name:
Naomi Garza
Email:
Name:
Shari Rodriquez
Email:
Additional Information:
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