Meeting & Agendas

HR implemented a new payment system for CE instructors using a bi-weekly modified timesheet. Ellucian consultant in HR reviewed custom reports and will compare with current Ellucian products available. Current X processes and reports may now be part of the Ellucian modules that need to be used.

• IT is reviewing the requests from Student Government for the College Net software and capabilities. • Concerns about not having a system in place at the college to screen software purchases prior to the department making a purchase. • Ellucian is coming in March to assess ACC needs. • ACC needs a portal, better reporting solutions and a recruitment module. • Ellucian also recommends that the college have a Business Analyst position in each major department to assist with IT needs. • Degree audit module is still ongoing and will take years to develop. • Concerns about who owns the Online Course schedule since CE is requesting major revisions. CE also wants changes to instant enrollment. • Discussion about placement of distance learning courses on the online course schedule to be below classroom classes. • Current method of loading information on online courses schedule takes too long. IT would like to work on this as a priority. David Lydic also requested that a sorting by ECS also be included on online course schedule. A focus group needs to review website. Virginia Fraire will forward this recommendation to the Web Advisory Committee.

Web Advisory Committee moving forward with web redesign. They are waiting for Dr. Rhodes to notify internal staff for feedback.

AE students need WiFi access. AE would like to utilize the scheduling module. AE is still working on the transition from AE to college credit application which will go live soon.

1098T’s have been mailed. Cashier’s Office do not have them. Summer tuition rate tables will be out soon.

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Class roster problems. FGRN screen which Admissions uses to correct entries was not working. Degree audit sections of CORE process not working. • Admissions is also working on redesign of admissions application. Majors are found in different tables so they are trying to consolidate it to one table. Clearinghouse report also needs updating due to Financial Aid audit exceptions. • Course pre-requisite verification is being reviewed again. Need Ellucian consultant to provide guidance on what ACC should be doing. • Competency based degree awarding • Change of SSN - 800 series is no longer available due to the Social Security Administration using those numbers in their circulation. Schools will need to change current 800 numbers being used and assign a new number.

• FA continues to meet with IT weekly to discuss current processing and regulatory needs.

Next meeting: March 5, 2013 at 8:30 a.m. in room 223