Meeting & Agendas

April 2011 Minutes approved.

Reports of UI 4.2 problems, such as printing problems, should be reported to the Help Desk, preferably through a Remedy ticket. David and Theresa (IT Support Services) are handling the Datatel-delivered functionality challenges. Reports of UI 4.2 problems with custom processes, e.g., X-processes, should also be reported to the Help Desk, preferably via Remedy ticket. IT Applications Development has quite a backlog of cases that it is working on. X-processes that have not been converted or replaced by the end of Datatel\'s technical support for non-4.2 interfaces on June 30, 2011, will still be allowed to run on earlier interface versions, but IT is working as fast as possible to convert/replace the incompatible processes. Entrinsik Informer is currently off-line to non-IT personnel as the security setup has undergone some changes. It should be available again, hopefully by May 19, 2011.

President Kinslow approved the department name change of Financial Marketing to Finance on April 13, 2011. It is approved effective FY2012 (August, 2011). HR is considering a request to create a \'\'double department\'\' in order to handle the processing of full-time faculty that are working in multiple departments. Another proposal is to create an \'\'exception screen\'\' to handle the merging of departments when an FTF is working in one department as their primary position and another department as their non-primary position. The latter suggestion is preferred by the CORE Committee. Marie reported that she will attempt to resolve the impasse on the recommended list of CE department modifications. (Post-meeting notes: Marie emailed a spreadsheet with the approved changes. The changes should be fully implemented into the production environment by May 19, 2011.)

With Fall 2011 registration set to begin on Friday, the college is rushing to incorporate various fee changes. The Insurance Fee change is a particularly tricky one. The Online Transcript process, which went \'\'live\'\' recently will need to be changed again to reflect the recent decision to not charge student for ACC transcripts.

The CORE Committee expressed concern over purchases of expensive 3rd party vendor software that (a) often times duplicate current functionality, and (b) are not integrated with the core information systems. The CORE Committee expressed the belief that software purchases that impact information systems be made to go through a review and approval process to ensure that expenditures are spent wisely and resources are not diverted to retro-fitting and integrating new, proliferating vendor software databases with the current core database systems.

The CORE Committee discussed the current state of CE Registration. Datatel\'s Instant Enrollment module is viewed as needing process improvements. The CE department has a recent project request for building a new registration system that is consistent with the new department website that is slated to go into production soon.

There are quite a few new software updates. Some of them have been requested to be implemented ASAP to help fix current problems. Many of the updates are improvements to UI 4.2. Patches are scheduled to be installed in \'Collive\' on June 2, 2011. (Post-meeting note: Patch alert emails were sent by Laura on Thursday, May 12, 2011 to the people assigned to review and test.)

No other issues were reported or discussed. The next CORE Committee meeting is scheduled for Monday, June 6, 2011, at 3:00 p.m. in SVC 182.