Meeting & Agendas
Committee
Ellucian System Steering Committee
Date
10/01/2013
Status
Approved
Begin Time
08:30 am
End Time
10:30 am
Location
HBC - Room 223
Online/Remote Url
Members in attendance:
Nocomus Wilson,
N/A,
N/A,
Donald Tracy,
Susan Gusler,
Soon Merz,
Keelee Kyles,
Teresita Bazan,
Kathleen Christensen
Members not in attendance:
N/A,
Kathy Galaviz,
N/A,
David Fretwell,
N/A,
Lionarda Villarino,
Lara Helms,
David Johansson,
George Lane,
Cheryl Coe,
Virginia Fraire,
Dianne Olla
Agenda:
1)
Description
Human Resources
Presenter
Bobetta Burns
Minutes
HR is implementing processes required with new Affordable Health Care Act. HR is working with IT to track number of hours worked by employees and new SACS faculty requirements.
2)
Description
Civitas Update
Presenter
Virginia Fraire
Minutes
Kathleen gave an update on Civitas program. Staff is currently undergoing training to learn Degree Map, student version is waiting for TSI scores and status information; and should be rolled out sometime in October. Second phase should be ready by summer 2014 with shopping cart, other courses student can take on degree plan and early alert system when student reaches certain momentum points.
3)
Description
Committee Structure Meeting Update
Presenter
Kathleen Christensen
Minutes
AMP was written by Theresa Harkins based on subcommittee recommendations for creation of Business Analyst position at each department level and a position for college wide training of Ellucian system for employees.
The review of each committee function/structure will still be ongoing until February. Each committee will be required to complete a form and submit to Kathleen for discussion at the executive level.
4)
Description
IT Update
Presenter
Andrew Christie
Minutes
No report
5)
Description
Web Advisory Committee
Presenter
Theresa Harkins
Minutes
Edward Terry has been training on Drupal to make the development of websites easier. The new website is out and Marketing is encouraging everyone to test it and provide feedback.
6)
Description
Adult Education
Presenter
Susan Gusler
Minutes
Minor hiccup in system all GED students were deactivated and bus passes were affected. AE will begin training ESL students to go online and register.
7)
Description
Business Services
Presenter
Cheryl Coe
Minutes
No report.
8)
Description
Continuing Education
Presenter
CE Representative
Minutes
Kudos to IT staff, CE staff now able to login to a secure CE website allowing them to store information pertaining to their area. CE is now able to categorize courses with varying date lengths in a much better manner. Staff is working with Business Office on General ledger processes.
Donald Tracy will be the CE representative and Abraham Nasser will be the substitute to the Ellucian Committee.
CE is making changes to improve their website.
9)
Description
OIEA
Presenter
Soon Merz
Minutes
Soon demonstrated the new OIEA website and its many improvements.
10)
Description
Admissions and Records
Presenter
Linda Kluck
Minutes
Meningitis obligation changed to age 22 years. IT has finished programming for last date of attendance requirement for faculty entering a grade of âFâ on grade roster. Admission Office is working with IT on UT Pace programming and TSI changes.
11)
Description
Financial Aid
Presenter
Terry Bazan
Minutes
Weekly meeting is held with Kathy Galaviz to discuss many FA processes and changes needed.
12)
Description
Other Updates
Presenter
All members
Minutes
Marie Fofi inquired about R25 scheduling for Highland Mall. Her office is trying to do room scheduling for Highland Mall and needs building code, room and location codes.
Next meeting November 5 at 8:30 a.m. in room 223.
Guests:
Name:
Tammy Moreno
Email:
tammy.moreno@austincc.edu
Additional Information:
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