Meeting & Agendas

Meeting called to order by. Philip Johnston, Advisory Board Chair.

Survey team thanked the committee for their participation. Acknowledged the work done by the faculty and staff in preparation for the site visit. Commented on how well spoken and well prepared the program’s grads and students were during their interview portion of the survey. The team also stated that the program is nationally recognized and that the survey went well.

Lisa McCartney thanked the committee and all who participated in preparation for the site visit. Lisa also acknowledged the survey team for their dedication and professionalism, and stated the program’s belief that we will successfully use the survey feedback to make the ACC PHRA program even better than it currently is. The committee acknowledged the appreciation of the survey team and the focus on best practice standards.

Lisa McCartney announced that the survey team would now meet with the PHRA department chair, dean of health science, Mike Midgely (ACC, VP) and Dr. Cook (ACC Provost) for the exit interview. The group then adjourned to the dean’s office for the exit interview.

Next meeting is tentatively scheduled for April, 2017. A formal date will be determined shortly after the first of the year. At that time a detail of the survey findings, meeting agenda, as well as appropriate documents for review will be distributed to the committee in preparation for the meeting.

Phil Johnston adjourned the meeting. Veronica Velasquez seconded. The committee members voted to adjourn the meeting.

Harold Kornfuherer introduced himself as lead surveyor for ASHP and discussed his pharmacy and accreditation background.
Mario Garcia introduced himself as a practitioner surveyor for ASHP and described his role and background as program director for San Jacinto College. Members of the advisory committee introduced themselves and identified their practice settings.

Harold Kornfuhrer described the process of ASHP/ACPE reaccreditation and outlined the advisory committee’s role in an ASHP/ACPE accredited pharmacy technician program. Which are defined in the Model Curriculum and which include:
An advisory committee comprising a broad-based group of pharmacists, faculty, pharmacy technicians, and others as deemed appropriate must be established and meet at least twice a year. The advisory committee must have specific authority for affirming:
1.4.a. the curriculum makes possible the attainment of all educational goals and objectives;
1.4.b. criteria for experiential training sites;
1.4.c. criteria for admission;
1.4.d. criteria for successful completion of the program; and,
1.4.e. the training program’s strategic plan.

Harold Kornfuhrer questioned the advisory committee members regarding what they MUST review and confirm annually (see section 3 above). Various committee members responded regarding actions that the committee has taken and issues that have been discussed at past committee meetings (i.e. strategic plan, curriculum, etc.)
Committee discussed ways to make the minutes more detailed to specifically identify discussion, determinations, action items, responsibilities, timelines and outcomes related to committee meetings. Survey team suggested adding a one page document that would assist with record keeping in this area.

Survey team detailed the four major outcomes that the committee should review, discuss, and plan (use document similar to described in section 4 above) during committee meetings. The outcomes are: PTCB pass rates, Program completion rates, Employment rates, Satisfaction rates (student, employer, faculty, graduates, preceptors, etc.).
Program chair and faculty will work to develop a form for this and associated processes and procedures with planned rollout at next advisory committee meeting.

Survey team recommended having both a chair and vice chair, and creating a one-page agreement that is signed by each committee member annually which outlines: the terms of advisory committee membership (i.e. length of service, role, responsibilities, and consequences of non S attendance/participation, affirmation of intention to serve on committee and agreement with guidelines.
Program chair and faculty will work to develop a form for this and associated processes and procedures with planned rollout at next advisory committee meeting.

Harold Kornfuhrer briefly described the findings and consultative recommendations which include:
• Insure that advisory committee meets at least twice per year (one of which could be virtual/conference call, etc.).
• Add document to strategic plan such as what is described in section 4 above.
• Revise advisory committee minutes and add documentation such as what is described in sections 4, 5, & 6 above.
• Create tracking mechanism for site visit dates to insure that new sites or sites that have not been used are revisited and evaluated for appropriateness prior to student placement.
• Minor revisions to experiential site visit documentation form to require PIC signature, add space for documentation of corrective action (when applicable) and outcome of corrective application (when applicable).

• Develop strategies to improve full completion of APR forms by experiential site coordinators (i.e. preceptors), add additional wording regarding who they may delegate training to.
• Crosswalk of ASHP Model Curriculum goals into course syllabi and onto individual instructor lecture slide (after objectives)
• Add different colored bins in pharmacy lab for high alert meds, Neuro-blockers, Hazardous drugs, etc.
• Add lock box to fridge for insulin
• Add Tallman lettering to applicable bins
• Reformat the “retail” side of the lab so that it physically looks more like a pharmacy.
• Develop ACPE accredited CE activity for techs and RPhs that “trains” them to be experiential site coordinator (preceptor) and provides them with an annual CE

Within 30 days survey team will write report and submit to PHRA department chair for response. PHRA department chair has 45 days to submit written response to the team’s report on findings and consultative recommendations. Report will then go to the Pharmacy Technician Accreditation Council (PTAC) for review and recommendation to the boards of ASHP and ACPE (May 2017). In June, 2017 the boards of ASHP and ACPE will make their formal recommendations. Sometime after that we will be notified of our status, length of reaccreditation period, and requirements for future interim reports.