Meeting & Agendas

Phillip Johnston welcomed members to meeting. Sandra Elizondo motioned for the meeting to begin and Andrew Mullins second the motion. The attending members at the meeting voted unanimously to begin the meeting. YES: 15 #NO: 0 #ABSTAIN: 0 Next Steps: N/A Responsible Parties: N/A

TENTATIVE DATE OF NEXT MEETING-April 13, 2018 from 11:30am-2:30pm.

At 2:07pm, Richard Espinosa motioned to adjourn meeting and Jannett Mathis second the motion. The attending members voted unanimously to accept the motion. YES: 15 #NO: 0 #ABSTAIN: 0

Minutes from June 9, 2017 advisory board meeting were reviewed for approval. Richard Espinosa motioned to approve minute as written, Janette Mathis second the motion. The attending members at the meeting unanimously voted to accept the minutes from June 9, 2017 as written. YES: 15 #NO: 0 #ABSTAIN: 0 Next Steps: Insure that minutes and all documents requiring committee review are sent out well in advance of scheduled meetings to allow time for committee review. Post meeting minutes and agenda to documents repository. Responsible parties: Lisa McCartney; Macy Moreno

Lisa McCartney began the meeting by discussing the handout titled Pharmacy Technician Program Advisory Committee Expectations. Lisa McCartney stated that last December 2016, the reaccreditation site inspectors had suggested that the PHRA advisory board committee identify and regularly affirm the expectations of the committee members by including the ASHP/ACPE For both chair and vice-chair, the committee is to identify process and timeline for installation. This process is to be done once a year. Standards 1.4a-e. The reaccreditation site inspectors also suggested that the committee members to include the length of service for the committee members, the consequences and process for responding to non-attendance, to identify candidates for chair positions, duties, and length of commitment. In addition, members should work on approval of vice-chair position, duties and length of commitment. The committee members read through the handout which commenced the discussion regarding the expectations of the vice, vice-chair, and of the committee members. There was a suggestion that the elected chair and vice-chair alternate time served within two years so that both would not be serving at the same time. Lisa McCartney asked the question what is the threshold? She stated that before it was based on attending and committing 80% of the time served, but also mentioned that this may be hard to meet since only been meeting once a year. Andrew Mullins noted that the member’s responsibility is to not miss three meetings or if going to miss they must send a replacement in order to fulfill their commitment to the board. William Hollings inquired if there was any criteria for the replacement. Lisa McCartney responded that if the members have someone they want to refer to go ahead refer them to her and send them to the meeting. A new chairperson will be selected fall 2018 by the committee members. Sandra Elizondo motioned to accept expectations and duties of the PHRA Advisory Committee, and to accept the guideline that no more than three meetings be missed and that it is the committee member’s duty to send an alternate to attend on their behalf if they were unable to attend a meeting. as defined by ASHP/ACPE accreditation Standard-1.4 for the chair, vice-chair, and advisory committee general members. William Hollings second the motion. The attending members voted unanimously to accept the motion. YES: 15 #NO: 0 #ABSTAIN: 0 Next Steps: Update chair/vice chair information on committee documents. Post updated committee assignments to documents repository. Responsible parties: Lisa McCartney; Macy Moreno

Lisa expressed thanks to Philip Johnston who has served as committee chair for many years. The committee acknowledged Phil’s service and hopes that he will continue service as a committee member. Richard Espinosa initiated discussion regarding election of vice chair. Discussion regarding having chair and vice chair terms expire on alternating years to insure committee. Lisa McCartney no self-nominations had been received thus far. Marcy May said that she wanted to nominate Andrew Mullins if he would agree to serve in the position. Andrew Mullins said he would accept. Jeannette Mathis volunteered to serve as vice chair. Both will be officially installed at next committee meeting. Mullins term will extend through 2021, Mathis term will expire in 2020. Marcy May motioned to elect Andrew Mullins to be the committee chair for three years commencing in fall 2018. Jeannette Mathis to be vice-chair for two years commencing in fall 2018. Richard Espinosa second the motion. Members voted. The attending members voted to accept the motion as follows: YES: 13 #NO: 0 #ABSTAIN: 2 (Mullins and Mathis abstain from vote) Next Steps: Update chair/vice chair information on committee documents. Post updated committee assignments to documents repository. Responsible parties: Lisa McCartney; Macy Moreno

Lisa McCartney opened discussion with the review and discussion data related to Standard 1.4a. Lisa McCartney addressed the handout in meeting packet titled Data Points Related to PHRA Program Reporting. Standards 1.4a (i.)-Lisa McCartney pointed out that the PTCB Pass rates are currently at 82% which is up from 80% from last meeting. Lisa stated that she wants to see a 95% pass rate. Richard Espinosa asked if there is a way to just track or check on the ACC pharmacy students. He commented that he believes that ACC is already at 95%. Lisa stated that she manually reported to PTCB our pass rates, she thinks maybe there is an error with their numbers. Richard Espinosa asked when students take their exams. Lisa replied that students take their completion exam during or before completing practicum. The cost is $129 and $60 for TSBP. Standards 1.4a (ii.)-Lisa McCartney stated that from the same handout, the program reporting is showing the Completion Rate at 92%, up from 90% from last meeting. She commented that it is difficult to determine the rate due to varying length of time for completion of Certificate vs. AAS degree. She also mentioned that the rates are impacted by students getting hired prior to completion of practicum and also due to Health Science Academy remains unknown at this time. Standards 1.4a (iii.)-In addressing the Employment Rates as listed on the handout, Lisa McCartney noted that the rate is at 85%, unchanged from last meeting. She stated that the rate is impacted by low wages for technicians but she is seeing that wages are beginning to turn to higher paying wages. She also mentioned that the rate is impacted by technicians going to pharmacy school or other four year degrees. Lisa McCartney informed the members that all of the employment rates have to be reported starting from pharmacy from apprentices to educational models. Standards 1.4a (iv.)-in discussing the Satisfaction Rates from the handout, Lisa McCartney reported that the program may need to find data that can be used statistically. To report rates, it is required to track specific questions or tools that Sheridan can use to report feedback to the accrediting office. Some of the suggestions or ideas given by the members included an exit survey, self-evaluations, evaluating every course, graduate surveys, and partner surveys. Jannett Mathis commented that it is very important to let students know that the surveys will be coming and she also commented that it is important to make sure to get a valid email address from students for when they leave college. Pat Recek, Dean of Health Sciences, also reminded the members that ACC has an Alumni Association. Lisa McCartney stated that at next meeting and every meeting, data point will be reviewed. The data points will be used for next meeting mission statement discussion. Standards 1.4a (v.)- Affirmation of Standard 1.4a by committee. The committee members were given two handouts titled ACPE Course Online Evaluation Responses-2016-Master Report and ACPE Course Online Evaluation Responses-2017-Master Report. Lisa McCartney stated that the program is looking at the outcomes with student learning. Lisa McCartney said after look at the outcomes the program will be rewriting the standards from the data collected. Lisa McCartney said there would be more discussion and review of the data points at the next meeting. She asked the members to review the handout. Lisa McCartney also noted that all domains had improved slightly since last report. After discussion related to Standard 1.4 a-e, Lisa asked committee to consider motion to affirm Standard 1.4. Sheridan Robinson motioned to affirm. Marcy May seconded motion. Members voted. The attending members voted unanimously to accept the motion. YES: 15 #NO: 0 #ABSTAIN: 0 Next Steps: Continue tracking of all measures described in Standards 1.4 a-e; update associated PSLO’s in Tracdat to provide more relevant data related to the standard and which can also be used for ACPE accreditation reporting and SACS reporting. These measures will be reported/discussed at every committee meeting Develop process to send satisfaction survey and to gather and evaluate related data. Responsible parties: Lisa McCartney; Sheridan Robinson, Macy Moreno

Standard 1.4b (vi.)-Lisa McCartney began discussion on the handout titled Practicum Site Information that were in the advisory board minute packets. Lisa McCartney noted that Stonegate Pharmacy was still “on hold” and students are not being placed there. Lisa McCartney mentioned that affiliation are developing between ACC and UT Pharmacy. She also mentioned that HEB is moving closer to place students in their stores. She said there is still discussion to be decided and will hold voting for the affiliation agreement until next meeting for discussion and review. HEB affiliation agreement to be discussed at next meeting when members discuss and review the information related to this standard. Next Steps: Add this item to the agenda for next meeting. Responsible parties: Macy Moreno

Lisa McCartney asked the members to share information about what is happening at their sites. Janette Mathis shared that their site has been updating their office. She said they had gotten a new prepackaged robot and a new phone system. George Mullins shared that at their site they were getting rid of their robot and expanding the auto cabinet. He also said they were installing a new pharmacy carousel. William Hollings shared that he has been working in the IV lab. Richard Espinosa said that HEB has started offering prescription flavored water. Action: N/A Next Steps: N/A Responsible Parties: N/A

Lisa McCartney announced that she had submitted the six year Self-Assessment. She mentioned that on October 18, 2017 she had done a conference call with the accreditation committee. Lisa McCartney gave the members a handout titled Strategic Plan, Mission Goals-Pharmacy Technician Program (PHRA) to review and discuss. The handout was developed at the 2015 PHRA SWOT meeting. The members were told that at next meeting will go in to more detail discussion as well as voting on any changes. The members were asked to think about other CE activities that they would like to have in the program and to identify emerging trends in pharmacy practice. After discussion related to item 7, PHRA program asks committee to submit suggestions for CE activity. Next Steps: Send CE activity request ASAP by email to PHRA accreditation coordinator, Sheridan Robinson. Responsible Parties: PHRA Advisory Committee members

The committee members were referred to look at their handout titled Strategic Plan, Mission, Goals-Pharmacy Technician Program (PHRA) as a reference and informational purpose for discussing current SWOT process. The members were asked to identify current Strengths, Weaknesses, Opportunities and Threats to PHRA Credit and CE programs. Listed are the SWOT 2017 findings which the committee was able to identify and discuss: Strengths 1. Offer classes in different formats: online and classroom 2. Can complete 2 year certificate and work FT due to Block 3. Good participation in Advisory Committee 4. Associate Degree 5. Quality of Graduates—Employers Satisfaction with students 6. Excellent faculty 7. 6-year ASHP/ACPE re-accreditation 8. ACPE programs—worldwide; Both Pharmacist/Tech 9. Internal student success – PTCB pass rate 10. New equipment—hoods 11. Specialty courses we offer 12. Working with UT to transition into Pharmacy Program 13. Program cost is affordable 14. ACC staff/resource staff/learning lab/all ACC resources Weaknesses 1. No 2nd floor copier that works 2. Need FT lab assistant 3. Renovation of 9223 lab 4. No time to research/release time 5. Health Science Academy staff, faculty resources 6. Little storage space/no room growth 7. New technology staff training—no release time or pay 8. Block schedule – limits to only day faculty and student 9. Block schedule hard for students who can’t go to full time schedule 10. Need faculty or staff to write new CE program 11. Poor advising; Inconsistent information; no Health Science advisor 12. Lack of computer lab space; no open labs 13. Need new software license and computers Opportunities 1. Collaboration with outside facilities 2. Market <800> to Healthcare in area 3. Market <797> to HC in area 4. Do updates/promos for CE to Health Care in area 5. Interprofessional Collaboration 6. Improve FB Participation 7. HSA – 48+ students 8. PTCB Pass Rates—Improve 9. Bring in new hoods 10. Possible expansion to other facilities 11. Formats of programs—Hybrid/Online 12. Capture misplaced students—closed schools 13. Marketing AAS degree/CE growth 14. New CE programs 15. Renovations of 9223 16. College opening to college resources Threats 1. PTCB Pass Rates-Fail Rate 2. Current Tech Pay/Cost of Living/Fees 3. Lack of technical training-no formal training 4. TSBP-no required program completion 5. No outside advisory assistance—no release time 6. Perkins Grants down 7. HSA—Impact on Budget 8. Complicated Application Process Committee reviewed results of SWOT analysis and confirmed that it is a reflection of the strengths, weaknesses, opportunities, and threats faced by the program. Next Steps: Insure that SWOT results are reflected in TracDat, Program Academic Master Plan, Program Intensive Review, annual budget. Responsible Parties: Lisa McCartney, Sheridan Robinson