Meeting & Agendas

Educational funding cuts have been implemented How this affects students: increase in student fees financial aide cuts for Vascular Certificate Program Joint Commission: SACS- Southern Association of Colleges and Schools Commission on Colleges: o Secretary of Education from Washington to visit on Thursday o Future careers o Federal funding for careers o On-line scholarships and aides o Impact on skills/certificate Programs

State of the Sonography Programs: • CAAHEP: program accreditation  site visits & peer review systems in 2012-13  self study for DMS, DCS and DVT-middle of this year  this will be our 4th reaccreditation  we have submitted our annual report and it was accepted • Cardiac Sonography Program:  Good registry pass rates-99%  We have just admitted the class of 2012-13 students; 15 students in the Cardiac Sonography Program  Students will be sitting for the SPI in the Spring; current pass rate is 100%  Social Media; Student interactions and behaviors in the Clinical setting-will be discussed

Current DCS statistics and updates: •CAAHEP Accreditation Status- re-accreditation awarded until 2013 •JRC-DMS Annual Report -Personnel Resource Surveys-handed out tonight -Student Resource Surveys (moved to Nov. for better input) -Graduate and Employer Surveys sent out and are slowly returning to campus -Self-study will be sent in June 2012 •ARDMS results -2009-100% -2010-100% -2011-8 out of 9 have passed (one student has not taken the Registry yet (still in the Vascular program) •Current class -10 students -Projected graduation is December 2012 -All have shown interest in ESC-VT •Curriculum -We currently follow the National Education Curriculum on Cardiac Sonography -We follow the guidelines established by the American Society of Echocardiography -We are currently increasing the use of Hybrid and Online courses *DSAE1318-Basic Physics (hybrid) *DMSO 1110- Intro to Sonography (online) *DSAE 2335- Advanced Echo (hybrid) *DMSO 1191- Special Topics (online) *DMSO 1291- Special Topics (online) •Open Lab sessions -Tuesday and Thursday afternoons -Monday and Wednesday evenings -Weekends at Eastview Campus •Full day Lab sessions -Students are able to log 4-5 scans per lab * We have four Cardiac scan bays (3 live units and 1 SIM) * the Lab is not shared with other programs at present - Cardiac Simulator scanning each week with different pathology - All evaluations will be on campus for the Spring semester and for the Summer; for the Fall II Semester 6 will be on campus and 4 at the Clinical Site •PACS server -Students images can be reviewed between campuses - Instructors are able to edit measurements and text - More time for one-on-one review of the student images •Outreach -currently conducting tours- groups from local High Schools are now coming onto Campus for tour’s; we inform them of shortages Nationwide in the health care field and pay scales -Online Sonography Information Session; no on-campus sessions -web-site has been recently updated with lots of new and helpful information; a “frequently asked questions” section has been added

Challenges, Changes and updates to the Diagnostic Cardiac Sonography Program: •Number of jobs available for graduates versus program enrollment -Recent graduating class has 4 employed PRN, 2 continuing VT and 3 still looking for employment -Job market in Austin area getting smaller due to poor economy and changes in imaging reimbursement •HIPAA issues -Impact of social media, such as Face book and Twitter, etc. -Students given instruction and information about the importance of HIPAA prior to going into the Clinical setting. -ACC policies often more strict than Clinical Institutions •Vascular Class Retention- floor given to Robin Garza for discussion - The Vascular program is now in its fifth year - Students are selected to enter into the Vascular program during their 3rd semester - Clinical and Didactic curriculum - Students graduate from the DCS/DMS programs in Fall (December) and then continue through the Spring for the Vascular program - 6 DCS students accepted and only 2 currently enrolled -dropouts due to the cancellation of funding and financial reasons - extra semester after graduation (from DCS or DMS program) to complete the Vascular certificate program • Clinical Placements -Gaining sites: *with the restructuring of Cardiovascular Imaging @ St. David’s Imaging centers- affiliation agreements are in place *Dr. Tiblier’s office (Cardiac Clinic of Austin) has agreed to take students- affiliation agreement is in the works *Cardiovascular Associates, Bee Caves- affiliation agreement since 2011 -Some clinical sites are declining to accept a student due to being too busy, not busy enough or training new hires -Students are sometimes not able to scan during the day at current sites due to being too busy or training new hires -Communication with Clinical Instructors about *Students non compliance with Student Handbook/Syllabus rules *Students inappropriate communication with patients/doctors *Attendance/Tardy/Leaving early *Student/ Instructor fraternization

• Is completion rate decreasing due to just financial aide • How to implement the Vascular program into to the current DCS program without attending another semester past graduation • How to increase funding • “failing” vs. “struggling” program • How ACC looks at programs with high attrition

• Enforcing HIPAA • Communication with ACC faculty when a concern arises • Communicate with the students prior to relating the concern to ACC faculty • Asking Clinical Instructors to give a lecture on “Behaviors in the Clinical Setting” in the Fall Semester prior to Clinical rotation • Initiating a Clinical Instructor Workshop (poll the Instructors on what two or three days would work best) • Initiating a Clinical Instructor On-line tutorial • Current Clinical Visits by the Clinical Coordinator (ask Instructors when visiting next what they prefer): *too short *too long *prefer call *prefer visit *prefer scheduled visit