Meeting & Agendas

Committee
Ellucian System Steering Committee
Date
11/06/2012
Status
Approved
Begin Time
08:30 am
End Time
10:30 am
Location

Room 223
Online/Remote Url

Members in attendance: Nocomus Wilson, N/A, N/A, N/A, Susan Gusler, Soon Merz, Teresita Bazan, Kathleen Christensen, Cheryl Coe, Dianne Olla
Members not in attendance: N/A, Kathy Galaviz, N/A, David Fretwell, Lionarda Villarino, Lara Helms, Donald Tracy, David Johansson, Keelee Kyles, George Lane, Virginia Fraire
Agenda:

1)
Description
Subcommittee recommendations for HR Professional Development Training –Proposal
Presenter
Theresa Harkins
Minutes
Kathleen and Soon will request that this become an agenda item for PLT meeting. Theresa will write an executive summary to submit to PLT.
2)
Description
Robo Calling Needs Update
Presenter
Theresa Harkins
Minutes
The college will need to keep current system until a new application can be found. Theresa also sent a request to Brette in Marketing and Publications department to become part of the communication piece. Brette is also trying to get administrative rule changed on how emails are sent to students.
3)
Description
HR
Presenter
Bobetta Burns
Minutes
HR is working on revamping the CE payroll process. There are new screens in Datatel. There is a new process for Deans in certifying faculty teaching credentials to teach the course. This process will be for any new hire or first time teaching the course.
4)
Description
IT Update
Presenter
Andrew Christie
Minutes
Orientation holds seem to be working now. Wait list seems to be working okay with minor glitches reported. The demo for Ellucian Recruitment is November 14.
5)
Description
Web Advisory Committee Update
Presenter
Theresa Harkins
Minutes
The web redesign project is ongoing: A questionnaire was distributed to the Deans and Directors group of Student Services to aid in the content development phase of the web redesign project. Edward Terry discussed the process of design mock-ups currently underway. Edward explained the process of content migration from current location to its appropriate areas within the new website architecture. Reference: http://www.austincc.edu/webdev/index.php/2012/09/24/set-phasers-to-stun/
6)
Description
Adult Education
Presenter
Susan Gusler
Minutes
Second import into Datatel worked a lot smoother. A few problems with students not being able to get ID’s. The next phase for AE is getting the courses into Datatel using a separate category. Susan will need to work with Dianne Olla in regards to RYAT screen.
7)
Description
Business Services
Presenter
Cheryl Coe
Minutes
Accounts Payable will be closing the books on 12/14/12. Datatel will be down that evening after 5 p.m. until the next morning when the process is complete. Business Office went through a bank conversion November 1. New bank is BBVA-Compass. There was discussion about payment deadlines being confusing for students and the need to simplify as much as possible. Business Office will work with Marketing on messaging to students.
8)
Description
Continuing Education
Presenter
Abraham Nasser
Minutes
CE had problems with registration and payments for student using instant enrollment, however, they have been resolved. CE has a meeting with Payroll Office to discuss creating a matrix for adjunct instructors. CE is trying to get certain CE classes articulated to the credit side. Need to work on matrix for teaching qualifications for instructors. Hourly faculty need to be treated same as adjunct faculty. How does CE began that process. CE is working with ISS in getting courses on schedule. Theresa will send out criteria of what students in CE are eligible for Id’s.
9)
Description
OIEA
Presenter
Soon Merz
Minutes
No report due to lack of time.
10)
Description
Admissions
Presenter
Linda Kluck
Minutes
Admissions Office continues to have challenges with incoming SPEEDE transcripts. Several schools do not use SSN on transcripts, therefore, Admissions Office has problems matching data and duplicate records have been created. Admissions Office has not completed the major changes for students in restricted admissions programs.
11)
Description
Financial Aid
Presenter
Terry Bazan
Minutes
No report due to lack to time.
12)
Description
Other Announcements
Presenter
All members
Minutes
Next meeting will be on December 4 to discuss recommendations for HR Professional Development Training. \'\'Executive Summary Technical Training Recommendation\'\' sent to all members via e:mail.
Guests:

Name:
Kimberly Martinez
Email:
kimberm@austincc.edu
Name:
James Malmros
Email:
jmalmros@austincc.edu
Name:
Donald Tracy
Email:
dtracy@austincc.edu
Additional Information:
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