Meeting & Agendas
Committee
Ellucian System Steering Committee
Date
12/04/2012
Status
Approved
Begin Time
08:30 am
End Time
10:30 am
Location
HBC - 223
Online/Remote Url
Members in attendance:
N/A,
Susan Gusler,
Teresita Bazan,
Kathleen Christensen,
Cheryl Coe
Members not in attendance:
N/A,
Kathy Galaviz,
N/A,
Nocomus Wilson,
David Fretwell,
N/A,
N/A,
Lionarda Villarino,
Lara Helms,
Donald Tracy,
David Johansson,
Soon Merz,
Keelee Kyles,
George Lane,
Virginia Fraire,
Dianne Olla
Agenda:
1)
Description
Subcommittee recommendations for HR Professional Development Training - Proposal
Presenter
Theresa Harkins
Minutes
Theresa H. reviewed the HR Professional Development proposal which will be included in the Student Services section of the Academic Master Plan by Kathleen C. The proposal recommends that a CE course be created that all staff would be required to take to learn Ellucian as well as other IT training. The proposal also includes hiring a Business Analyst in various departments to help with the technical expertise that is needed for the different modules in Ellucian.
2)
Description
Human Resources
Presenter
Bobetta Burns
Minutes
Jim Malmros has been working with HR to get faculty payment screens online by February in addition to FMLA online screens. IT is also working on an HR benefits application.
3)
Description
IT Update
Presenter
Amdrew Christie
Minutes
Theresa H. reported that IT Operations will be simplifying remedy tickets so that departments can check the status on the Help Desk website. The college is also moving towards new ID cards with a chip. Replacement cards will have the new chip.
4)
Description
Web Advisory Committee Update
Presenter
Theresa Harkins
Minutes
Web redesign is moving along. Datatel has a mobile web application that ACC will be a beta test site. There are applications for pay and registration, schedules, grades and campus maps. Applications will be available in ITunes and Google. Stan G and Kathleen C will bring up the need for a student portal at the December PLT meeting.
5)
Description
Adult Education
Presenter
Susan Gusler
Minutes
AE is making progress in the transition to Ellucian. Courses will be piloted in January. There are approximately 2200 students in Colleague.
6)
Description
Business Services
Presenter
Cheryl Coe
Minutes
End of year closing is December 14. 1098 T’s emails will be sent to students. Robo calls and emails will also be sent to students with prior semester balances. These students will be dropped by December 7.
7)
Description
Continuing Education
Presenter
CE Representative
Minutes
No report.
8)
Description
OIEA
Presenter
Soon Merz
Minutes
No report.
9)
Description
Admissions
Presenter
Linda Kluck
Minutes
No report.
10)
Description
Financial Aid
Presenter
Terry Bazan
Minutes
11)
Description
Other Announcements
Presenter
All Members
Minutes
Marie Fofi would like a floor plan for the Elgin Campus so she can start preparing R25 room scheduling for that campus.
Next meeting is Feb 5, 2013 in Room 223.
Guests:
Name:
Jim Malmros
Email:
jmalmros@austincc.edu
Additional Information:
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