Meeting & Agendas

Projects begun in August/September: • Operational Data Storage (ODS) is being evaluated. ODS allows data to be moved from Unidata to Sequel Server. Related to this is Intrinsic Information, which allows reports to be generated from ODS. • Help with programming for the law limiting students to six class withdrawals • Exploring the possibility of allowing students to withdraw online • IT will get with interested departments to discuss how to get LIVE information from ODS, which currently will extract only day-old information

The WAC is • Restructuring the web domain, the level of web pages, and who maintains each • Is reviewing a document on Guidelines for Use of websites • ACC will use dynamic templates for websites • Approved the use of Google Sites, allowing individuals and departments to create their own web pages • Working on load balancing, with the goal being that the college websites will work on the busiest days. Counselors and advisors have been given their own server and an increased timeout period.

• The WAC is reviewing the Electronic Communications Policy, which is about to go through the shared governance process • Gmail is about to begin. Emails will be archived for five years and subject to open records requests. IT had a recent meeting with a group of Beta users who will begin testing gmail for two-three weeks. Departments will be able to choose their method for instituting gmail. Procedures will be published on how to transition from Outlook to Google. • We all need to be making clear to students and staff that email will become the default method of communicating all information and therefore should be checked regularly.

A feasibility study on putting AE students into Datatel will be done in FY11.

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Marie would like to investigate whether departmental codes for CE can be aligned rather than being spread among different departments. She will also ask Connie Wall, Dianne Olla, and Larry Russell for a history of why the codes are currently used as they are.

• A data retreat will be held Friday, Oct 29 for the Student Success Initiative • Demonstrations of new software are currently being reviewed for replacing using ULEAD in assessment

• The new adjunct faculty compensation process for salary placement has been implemented • The Full-Time Faculty Senate wants salary steps guaranteed as per administrative rule, so a step will be awarded for each FT faculty member but no money is attached to it • Will resume working on the electronic management of faculty credentials

A & R is currently considering TREX, a new software for electronically receiving high school transcripts, allowing different transcripts to be translated into FORTIS. Theresa Harkins will look into whether IT may already have software that would accomplish this.