Meeting & Agendas

New HR electronic processes were presented to Instructional Deans and moved to “live”.

Linda drafted a questionnaire on how information will be formatted. Short version was suggested for ACC. This is a federal form therefore, there is not much variance on what and how it can be stated. This will be on Online Services for students to complete.

Andrew sent an email stating that after speaking with DCCCD, DCCCD does prerequisite checking and it is as had been reported by previous analysis. Colleges can choose to do prerequisite checking by turning on the prerequisite checking. It can be determined on a course by course basis. So, if ACC wants to go with prerequisite checking, then any course that has prerequisites will check for the prerequisites being met. DCCCD reported that faculty did not want some courses with prerequisites to do prerequisite checking. In those cases, it wasn’t easy but they removed the prerequisites, and added them as preferred prerequisites. This had the negative consequence of fouling up reporting. If ACC should consider doing the prerequisite checking, manual overrides will be a major problem that will consume a lot of time.

Theresa reported that IT did change text of email and it was put into “live”.

The g-mail policies are still being reviewed. There are 60,158 g-mail accounts of which 22,747 are active or approximately 37%. G-mail account is not setup for students unless they register for a class. There is a list of approximately 20 students with name changes. Theresa will be meeting with Stan about how to process these type of students and their g-mail accounts.

TEA did make changes to AE file. Now TEA needs to be able to get that file into the Emergency Response Notification System. Kathy Galaviz will get with AE to give them format to get it loaded. This information will probably be loaded about four times per year.

No Report

No Report

CE is working with Business Office on payment plan for eligible CE courses. The requirement to be able to get a payment plan will be that the course length be at least 14 weeks. Students will also need to register before August 26 and the cost must be over $500. Marie and Cheryl Coe also worked on getting the tuition codes for eligible courses. Resource 25 for scheduling is not working with Course Management System (CMS). CE is testing with a goal of going live by September 1 at HBC.

No report

No report

Theresa stated that Vanessa Garza and Ed Terry have been working on a proposal for an ACC Online Services Committee with shared governance. The Web Committee would be a work group. The committee is working on a mission statement for the “new committee” and have a mid-April deadline to make a recommendation to Dr. Kinslow. Pay Advisor – Cumulative information is not there. Pay Advice and Benefits statements will be going “live”. This deals with pay stubs, etc.