Meeting & Agendas

Andrew reported on the various IT projects that on the list. The Online student withdrawal is on hold until further review and clarification. Photo class rosters on Online Services will be presented to Faculty Senate and will be ready to use this semester. IT will be sending new URL’s for Web UI-4.2. June 30 is the go live date for 4.2 and the colon prompt will no longer be available for current users. Intrinsic training is currently being developed.

The Web Advisory Committee will be meeting the third week in February. They are working on standardizing all web pages and restructuring the ACC website.

1600 staff already converted to Google email. IT has been conducting town hall meetings to discuss the new email system. IT can offer a class for groups/depts. IT is encouraging everyone to convert by March 11 before Spring Break. Everyone will need to convert so IT can move forward with other Google enhancements. Webmail will be available for three years after conversion.

IT will be working with AE on the feasibility study. This will be a multi-year project and is expected to take some time to complete.

IT will be working with AE on the feasibility study. This will be a multi-year project and is expected to take some time to complete. There were 12,633 payment plans for spring 2011 with the majority being on the college credit side. Only 53 continuing education students used the payment plan. The Business Office reported that other departments are sheltering students with their own department code and using pending financial aid as the reason for sheltering. All students should be referred to the Financial Aid Office for these shelters. The Business Office is also working with Continuing Education to implement a new Touchnet software system. Market Place system will allow CE to track students that register for workshops, classes, etc. The new system will be able to track attendees even without dollar amounts, and track the number of students in the class inventory. CE is excited about this new capability for their students and departments.

CE reported that they are having problems issuing certificates because the contact hours are not calculating correctly. She has submitted a Help Desk request. Access to Informer has been good. Creating simple queries has been easy, however, the more complex queries have not been successful due to conditions being dropped off.

Soon has been busy trying to prepare for SACS 2012 visit. All departments need to start preparing for this accreditation visit. OIEA is considering a new software system called Curriculum Net. This new software will allow OIEA to store course level outcomes and does not need to be tied to Datatel. WECM and CBM information can be loaded as well as having the capability to view other schools data also. IT will be invited to the demo so they can also view the software.

Clint has been working with the math department and advising developmental students. The process for requesting IT services was not clear and therefore was asking for some clarity. Andrew will send Clint the URL to request a project. IT is working on a Project Tracker tool for users and a website to facilitate this process.

Theresa stated that Online Services will be moved to another server. Faculty and staff will not be able to access Online Services from the ACC Homepage. Staff will need to drill down to access this website.