Meeting & Agendas
Committee
HIPAA Task Force Committee
Date
01/20/2005
Status
Approved
Begin Time
02:30 pm
End Time
04:30 pm
Location
EVC Room 8358
Online/Remote Url
Members in attendance:
N/A,
Rebecca Cole, Sanctions Officer
Members not in attendance:
Nancy Jenkins,
Patricia Recek,
Nancy Walters,
Jose Milan,
Azure Brown,
Kaitlyn Goin,
N/A,
N/A,
N/A,
Marilyn Rehm-Skewis, Support Staff,
Renee Cornett, Security Officer,
James Pope,
Alina Dowell,
Mary Keeton,
Michelle Landrum,
Emilie Kunze,
Elizabeth (Liz) Coccia,
Rudolph (Rudy) Garza,
Durwood (Alex) Matthews,
Alisol Martinez,
Ross Greves,
Steve Hassel
Agenda:
1)
Description
I. Review of minutes
Presenter
Eileen Klein
Minutes
Minutes approved
2)
Description
II. HIPAA Information Booklets
Presenter
Jim Burgess
Minutes
Department received the Internal Revenue Review of HIPAA (308 Pages)
Action: Will review Internal Revenue Booklet and incorporate any relevant information to our ACC department booklets. Internal Revenue Information available in two printed copies as well as copies on line. ACC department booklets will be distributed at March meeting. Any additions and procedures needed based on compliance audit results will be added by May.
3)
Description
III. HIPAA Compliance Audits.
A. Analysis of data
Presenter
Becky Cole
Minutes
A. Analysis of data – Copies of Form A and B were distributed and discussed. Five Audits were completed. Two departments show that they need no assistance; two audits show that the department may need some help and one audit shows that the department has a process in place but no documentation procedures in place.
Action: Continue established audit cycle with scheduling five programs for fall 2005 semester. A thank you was expressed for all those who spent time working on the five audits.
4)
Description
III. HIPAA Compliance Audits.
B. Formulation of interventions to address and areas of noncompliance
Presenter
Becky Cole
Minutes
Discussion of procedures, levels, time limits and checkpoints for action with suggestions
Action: A procedures template will be circulated to the committee by Eileen. Please provide feedback so template can be updated and finalized at the March Meeting.
Action: Committee writing assignments for procedures manual will be made at March meeting with July deadline to complete manual for distribution at beginning of fall 2005 semester.
5)
Description
IV. Update HIPAA Task Force and Shared Governance
Presenter
Becky Cole
Minutes
Action: HIPAA Committee will continue to report to Environmental Health and Safety Committee as our shared governance link.
6)
Description
V. HIPAA EHPI Security Addendum to Business Associates Agreements
Presenter
Eileen Klein
Minutes
Eileen passed out a copy of the Security Rule Amendment to Business Associate Agreement and HIPAA Security Rule: what it is & how to comply with it, for committee to review.
Action: Committee will contact ACC professional development and request inclusion of HIPAA information in supervisors and administrative assistants annual training.
7)
Description
VI. Announcements
Presenter
Eileen Klein
Minutes
HIPAA Module on line is having problems with automatic email notifications to some departments and downloading signature forms.
Action: Health Sciences technology specialist to assess and correct the problems.
8)
Description
VII. Miscellaneous & Next Meeting
Presenter
Minutes
Next meeting March 24th, 2005, 3:00 – 4:30 p.m. EVC, Room 8356
Guests:
Additional Information:
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