Meeting & Agendas

Meeting started at 1:35, Haydeana Gaviria welcomed back all of the members.

Ruthie Sykes motioned for minutes to be approved, Steven Bassett seconded it. Minutes were approved with the no changes.

Changes proposed by the committee were presented by Haydeana Gaviria. She announced that now is the time for the report to go to the associations for reviews and to receive comments. After the meeting, Haydeana spoke with Derek Thomas and Jennifer Gray and they agreed to be the point of contact for questions and comments. After this, the report goes to the Administrative Services Council and then to PLT.

-Whitney Feil and Haydeana Gaviria met with Jim Malmros and Karen Cook to go over the IT changes and improvements to the PEP system for this year. The list of enhancements for the 2013 Online PEP system was giving to the committee members. -The list of enhancements was discussed with the committee members. -Committee agreed upon enhancements and the dates in which the Upward Evaluation (April22-May3) and PEP (Live May 13th) would begin. -Discussion was had on making a set date in which the report goes to Dr. Rhodes, in which this date is made public to all supervisors. Specific date will need to be discussed. Whitney will look into the last year’s PEP reports and when they were sent to Dr. Rhodes. -Whitney Feil will like to conduct a survey with employees and supervisors about the PEP process. The committee agreed that a survey would be a good idea. The survey details including dates and content will be discussed at a later meeting. -Whitney will be conducting training about PEP in April and May at the campus level. Teresa Moore suggested that some of the workshops be conducted in the lab, so that we can see first hand the issues that employees are having with the PEP system. -Ruthie will share the ‘peak times’ calendar with Whitney to schedule the trainings. -Whitney made available the PEP manual, PEP goals and objective manuals, Upward Evaluation FAQs and Statement of Philosophy for review and comment by all members.

a. Whitney Feil has updated the webpage for the committee. b. Haydeana Gaviria will look into scheduling customer services workshops for April using the servant leadership model. Derek Thomas suggested looking into the Servant Leadership webpage to find local consultants. c. Jim Malrmos and Karen Cook will attend March’s Committee meeting to show the status of the enhancements to the online PEP system.