Meeting & Agendas

Discussion: Follow up on the status of hybrid courses. G.W. advised that TCOLE has not given approval at this time. Action: Motion to approve 11-19-15, ACC CJ advisory board minutes by Tiffany Curnutt 2nd by Earl Pearson All approved

Handout- Current Firearms policy Discussion: Tabled until next meeting. Action: Motion to table until next meeting made by Roger Leathers 2nd by Tiffany Curnutt All passed.

Discussion: Next meeting should be scheduled late September 2017 after the legislature meets. Action: Motion to meet late September 2017 and to adjourn made by Roger Leathers 2nd by Earl Pearson All passed. Meeting adjourned at 2:07pm

Resignations: James Wilson, Greg Hamilton, David Jaso. Discussion: Current Advisory board consists of four voting members and two ex-oficio members. (Two of the voting members are civilians.) All members were approved by ACC. The board has not falling below a quorum for more than 30 days. A quorum is established for this meeting on 12-09-16. New TCOLE form for advisory board members, Advisory Board Eligibility Verification Form, was given to all present board members and they were turned in before the meeting adjourned. Form will be email to members not present. All advisory board members have received the required TCOLE training course for members. The ACC CJ Advisory Board has met the meeting requirements for past 10 years. The advisory board chair has been established in 2015 meeting and maintains that position currently. Expiration dates for advisory members. It is recommended that the board establish expiration dates for members and chair. The board can also grant additional terms if desired upon a member’s term end. A chair is elected by this board and can be confirmed or replaced if necessary. Written notes are recorded for the meeting. They are maintained and published for five years which display motions, votes and decisions. ACC currently is in compliance with these rules. Board members are appointed by the Dean of Public Services at ACC. Action: The board implements three year term limits, four years for the Chair, and assigning current board members with slot numbers synonymous with their term. After term expiration members can be reappointed. New board members will be advised of their term limits once they are approved to the board. The board has established the following as the expiration terms for the current board members and to be effective January 1, 2017: Slot 1: Roger Leathers term ends after one year Slot 2: Earl Pearson, term ends after two years Slot 3: Tiffany Curnutt, term ends after three years Slot 4: Beth Smith, Chair, term ends after four years Motion to establish board member terms and protocols with the provision for members to be reappointed, staggering terms, four year term limit for Chair was made by Tiffany Curnutt. 2nd- Earl Pearson All Approved

By TCOLE rule the board will 1) Develop and approve curriculum, 2) Be in compliance with TCOLE rules, 3) Advise upon and approve type of courses taught, frequency of those courses and location of those courses. The board will also advise and establish standards of admissions, class size (minimum and maximum) attendance policies, and retention. Advise on order of preference of employees and appointees. Handout: Scheduled courses through 2017, which includes campus/ facility locations, Course descriptions, degree plans, Textbooks, Master syllabi, ACC advisory board policies, Admission standards and proof of TCOLE Compliance, Academic Alternative enrollment packet Discussion: Include a copy of the email vote regarding the addition of EDUC 1300 in the file copy of minutes. Action: Motion to approve packet in entirety made by Earl Pearson. 2nd- Tiffany Curnutt All passed

G.W. updated the board of the results from the TCOLE Evaluation and their findings. The program passed the evaluation. Things that were found to not be in compliance with TCOLE were that the results from the drug screen were not reviewed by a Texas Licensed Physician as the samples were sent to a lab outside of Texas. That was corrected by having the current term students sign a release to have their drug free reports reviewed and an additional L2 form signed off by a Texas Licensed physician. New policy was implemented to require that students have both the physical and drug screen completed by the same Texas licensed physician henceforth. We also did not require students to complete a Personal History Statement (PHS), which TCOLE states is required even if we are not a full-fledged academy, but the academic alternative. That was corrected by having all current students complete the PHS as provided on TCOLE’s website and including it in the academic alternative packet to be completed by any new students. Action: No action required

G.W. updated the board on the TCOLE investigation into continuing the Academic Alternative Program and that currently, the program is going to continue as is. Action: No action required.

Discussion: G.W. updated the board on the estimated completion date for the Public Safety Campus, Spring 2018. Action: No action required.

Personal History Statements (PHS) - should we have a policy in place for drug use admission for qualification (gw) Discussion: Students have to pass a background check and drug free screen prior to being admitted into the program in accordance with TCOLE policies so therefore we should not have to do anything additional. Action: Motion to accept that as long as the student is in compliance with the TCOLE policies, standards and disqualifiers and the PHS is completed and maintained according to TCOLE rules, student can enroll in the program was made by Roger Leathers. 2nd by Earl Pearson All passed

GW updated board on the physical requirements form that now accompanies the TCOLE L2 form that lists the minimum requirements that must be met in the Academic Alternative Program. (copy of form included in the enrollment packet) Action: Roger Leathers made motion to approve form as written. 2nd by Tiffany Curnutt All approved.

Discussion: These attendance policies pertain to the Texas Peace Officer Sequence Classes only. If a student misses any classes they will have to make it up. How a student makes up missed classes is at the instructor’s discretion. If they miss 10% of the class, they are out of the class and will have to take it again. Action: No action required.