Meeting & Agendas

HR has been busy working on SACS Compliance. Student Services and Business Services rosters were submitted to OIEA. Final roster will be submitted in March. HR completed the third and final audit of faculty rosters. They have been verifying documentation and credentials for Deans. HR is not using the IASU screen. A new screen was created for HR to document transcripts.

A DREG sub-committee will be reviewing the DREG process. Kathy Galaviz in IT will be responsible for setting up the meeting. The focus of this committee will be to try and simplify the process for everyone.

IT is trying to schedule Datatel patches in advance before they go to test. Federal regulatory patches went into live and three of those patches were dependent on other patches and their testing. Several departments had problems due to these patches going to live without being tested. IT Applications Development is currently working on, or, in the case of the Student Withdrawal process, has recently completed the following projects: Interface programs in support of Magnus (3rd party vendor) and Meningitis legislation. Online Services enhancements to increase Emergency Alert Opt-Out participation. Online Student Withdrawal function in Student Online Services. Increased support for Wait listing and its expansion to all departments. Continued support for the post-implementation of the $3 annual insurance fee. Interface programs in support of MSDS Online (3rd party vendor) and EHS. New development of online Nursing School application system. On-going eStaffing support, plus re-engineering of the Executive module within eStaffing. New development of ACC College Connection system. On-going development of Adult Basic Education integration into Colleague. Systems Analysis of current De-Registration processes and procedures. On-going, continual support of SACS requests for new screens, reports, and research. Expansion of ODS (Operational Data Stores) to allow Colleague reporting from SQL Server. Enhancements to eIntake system. Interface programs in support of Civitas (3rd party vendor) and Student data. Systems analysis of STAR, and planning for the imminent, massive changes. On-going, continual support of Datatel software patches and the monthly clean-up. Implementation of new QAS Pro integration with Colleague UI 4 on ADR & NAE screens. New development on various Degree Audit requests. Systems analysis of the Automatic Degree Awarding proposal. Analysis and development on a suite of Financial Aid requests, including Scholarship app. Testing and Implementation of modified Adjunct Telephone request system. Testing and implementation of HR systems: PAR, Sick Leave Pool, & FMLA Tracking. Systems analysis of non-IT proposals for modification of IT\'s internal Leave Request system. Continued development of ACC-ERS Data integration. Implementation of new American Sign Language application. Continued support of User implementation of Informer as effective reporting tool. Continued development on online, integrated Parking/Bus Pass/Green Car system. Testing and implementation of \'\'Tracer\'\', the internally-developed Project Mgmt software tool. Systems analysis of Workflow Management to assist departments. Implementation of ODBC to support \'\'real-time\'\' data support between Colleague & SQL Server web apps

Clint made a request to change the sequence of how scores are shown on the XTOV screen. After some discussion, it was decided that Clint will meet with the Counselor group on Feb. 17 for additional feedback. The new STAAR test will require changes to this screen anyway.

WAC will be meeting in February. Last meeting was in November. The committee is still working on deleting old websites and setting standards for all ACC websites.

Google Plus will be available for faculty and staff February 8. Theresa also stated that the age restriction to get an email account was lowered to thirteen years. A meeting to discuss Gmail will be held February 8.

AE piloted the online application in December. AE will proceed to electronic application when they move to Highland Mall Emporium.

• Touch Net 6.0 Upgrade: Business Services is working on the TouchNet upgrade that will go live on Feb. 21. Students will not be able to pay online since the system will be down starting at 7 a.m. through most of the day. Student will be able to view what they owe for each term and balance due for each term. Student will have to choose a payment plan before it will allow them to make a payment. If the student is enrolled for three separate terms, he/she will need to make three separate payments.

CE is having issues identifying students for meningitis immunizations and Magnus. CE is having problems with instant enrollment not assigning TRAD and residency. Instant enrollment worked in test account but not working on LIVE.

No report

All programming is in place to date to identify students that need meningitis immunization and who to exclude. Admission tested the process to bring in the files from Magnus. Admission has been in discussion with Magnus to automate the process with Datatel. They are also pressuring Datatel to automate this process.

IT has been working on several remedy tickets for financial aid and assisting with trying to fix the student budgets that are currently not working on LIVE. Most of the current remedy tickets are to assist with current processing and to prepare for summer and fall 2012 awarding.

Next meeting is March 6.