Meeting & Agendas

Lisa McCartney, introduced the newly elected Chair, Andrew Mullins. After the motion to begin meeting was passed and voted to accept, Andrew Mullins welcomed the attending advisory board members to the meeting and asked that each member introduce themselves. VOTE/ACTION: Amber Sivils motioned for the meeting to begin and Mathew Williams second the motion. Action: The attending members at the meeting voted unanimously to begin the meeting. YES: 13 #NO: 0 #ABSTAIN: 0 Next Steps: N/A Responsible Parties: N/A

Lisa said she wanted to thank Philip Johnston for all the years he served as our advisory board chair. She then asked if anyone was interested in being the new vice chair for the advisory board. Amber Sivils volunteered herself to be the new vice chair. VOTE/ACTION: Sheridan Robinson motioned to vote for Amber Sivils to be the new vice-chair for the advisory board. Cochise Hollings second the motion. Action: The attending members at the meeting voted unanimously to approve Amber Sivils to serve as advisory committee vice chair. YES: 13 #NO: 0 #ABSTAIN: 0 Next Steps: N/A Responsible Parties: N/A

The advisory board members reviewed the minutes from October 26, 2018 meeting. VOTE/ACTION: Shannon Bui motioned to approve the minutes as written and Veronica Velasquez second the motion. Action: The attending members at the meeting unanimously voted to accept the minutes. YES: 13 #NO: 0 #ABSTAIN: Next Steps: N/A Responsible parties: N/A

The committee reviewed documents related to Standard 1.4a. Lisa McCartney said that at every meeting from now on, the members will be discussing one or more of these standards and will have a vote on the programs’ progress toward meeting stated goals. i. PTCB Pass Rates The summary report from PTCB is showing ACC’s pass rate as 88%. Lisa mentioned that 7 ACC PHRA students took the exam and passed. There was 1 student which did not appear to be an ACC PHRA student. Lisa asked Pat Recek if there were any programs that were currently using vouchers to pay for the students to take their certification exam. Pat said that she thinks the HITT program is. The committee seemed to think that the voucher would probably be the best way to keep track of ACC students who take their exams. Lisa said she would try to get the vouchers set up in the system. VOTE/ACTION: Affirmation of Standard-Committee Vote: Advisory board members reviewed and discussed all handouts related to Standard 1.4a, i. Action: After the advisory board members review of data related to Standard 1.4ai, Matt Williams motioned to pursue the system to purchase vouchers that would cover the $129 fee for students who would be taking the PTCB exam. Cochise Hollings second the motion. YES: 13 #NO: 0 #ABSTAIN: 0 Next Steps: Program will apply to have exam fee added to student tuition. Once approved, will work to set up an account which would be used to purchase vouchers for the PHRA students who would be taking the PTCB exam. Responsible parties: Lisa McCartney; Sheridan Robinson. ii. Program Completion Rate The overall reported completion rate as for the programs is at 95%. Lisa mentioned that the real number is really 97%. Some of the things she has found that impact completion rates is when a student withdraws and does not complete the program or if they get employed with a company before completing the program. iii. Employment Rates The reported employment rate for the program is 90%. Lisa stated that tracking the employment rate is hard to do. Sheridan stated that the student learning outcomes had just been revised as well as all forms in order to be able to collect valuable data for the program. iv. Satisfaction Rates The reported satisfaction rate for the program is excellent. Lisa mentioned that she had revised the PSLO in order to get better feedback. v. Affirmation of Standard The committee decided to vote on the overall standings regarding ASHP/ACPE Standards IV a. i-iv. Vote: Advisory board members reviewed and discussed all handouts related to Standard 1.4a, i.-iv. Action: After the advisory board member reviewed and discussed all handouts related to Standard 1.4a,i- v., Cochise Hollings motioned a vote stating that the program does have a curriculum that makes it possible to attain all of their goals and objectives. Richard Espinosa second the motion. YES: 12 #NO: 0 #ABSTAIN: 1 Next Steps: Lisa will provide detailed documentation of data points to be submitted with minutes. Responsible parties: Lisa to Macy for addition to minutes. 1.4b- Review and Discuss Data Related to Standard 1.4.b Committee reviewed the list of affiliated sites and affirmed the continuation list of all sites so long as they maintain compliance per affiliation agreements. Lisa stated that now that the Health Science Academy students are doing the practicum, the program is needing more sites to place them and the traditional students. Sheridan Robinson requested that the members refer all new site possibilities to her. Lisa reviewed the criteria that the preceptor’s are required to meet in order to be in compliance with accreditation standards. She said that the preceptors are provided training. Lisa is working to create an ACPE accredited, knowledge-based CE activity for preceptor training. This is pending identification of current processes for registration and invoicing on the CE side. The members requested if the practicum paperwork for the preceptors could be created into a more fillable form. Lisa said she work on the forms to get them more fillable. VOTE/ACTION: Affirmation of Standard-Committee Vote: Review of data related to Standard 1.4b Action: After discussion regarding Standard 1.4.b Criteria for experiential training sites by the committee, Carissa Vinson entered a motion to accept the list of experiential sites and agree they make possible the attainment of goals and objectives. The motion was second by Cochise Hollings. The vote was cast and the attending members voted unanimously to accept the motion. YES: 13 #NO: 0 #ABSTAIN: 0 Next Steps: Lisa and Macy will work on creating PDF’s of preceptor’s forms. Lisa, Toni, and Sheridan will work with CE to determine appropriate procedures for registration and invoicing. Responsible parties: Lisa McCartney and Macy Moreno, Sheridan Robinson, Toni Steiner 1.4. c-e. - Review and Discuss Data Related to Standards 1.4.c-e. Lisa said that the members would not be reviewing Standards 1.4.c-e at this meeting because the standards were affirmed at the last meeting of 10/26/18. She said that the standards will be reviewed at the next meeting. VOTE/ACTION: Affirmation of Standard-Committee Vote: N/A Action: No action was taken at this meeting regarding Standards 1.4.c-e. The standards will be reviewed at the next meeting.

New Business-ASHP/ACPE Accreditation Standards Presenter Advisory Board Members Discussion ASHP/ACPE Accreditation Standards – Committee reviewed new ASHP/ACPE Accreditation Standards and Model Curriculum. The links to the standards were provided in the email that was sent to the members. The committee discussed the revised standards. New Accreditation Standards allow for two levels: • Entry Level • Advanced Level One of the new changes is all students must complete the entry levels in order to pursue the advanced levels. The following points were discussed for each degree, Level 1 Certificate, Level 2 Certificate and AAS Degree Plan. Our program will be offering three levels: Level 1 Certificate • Level 1 Certificate will be offered only to the Health Science Academy students. • These students will only do their practicum at a retail environment. • There is no cost for them. • Students must be TSI complete at time of program application. Level 2 Certificate • Must be TSI complete • Required to be TSI complete. • Begins Fall 2019 • In two semester can do IV certification and Non-Sterile certification. • New PHRA 2371 course. This review course is a prep course for the PTCB exam. • New PHRA 2371 course. Advance pharmacy practice. AAS Degree Plan • Required to be TSI complete. • Five, ACPE accredited specialty certificates embedded in AAS degree plan. Courses in Advanced Level program are embedded in AAS degree plan. VOTE/ACTION: Affirmation of ASHP/ACPE Accreditation Standards for Pharmacy Technician Education and Training Programs- Committee Vote: Action: After discussion of all three new degree plans, committee agreed to affirm the degrees, Level 1, Level 2 and AAS Degree plan. A motion was entered by Cristi Pellegrini to affirm the three new degree plans. Amber Sivils second the motion. YES: 12 #NO: 0 #ABSTAIN: 1 Next Steps: Will include new degree plans with minutes for committee review. Responsible parties: PHRA Department Chair

Cristi Pellegrini shared information about her place of employment, CommUnityCare. She mentioned that there were two locations she worked at, one at David Powell Clinic and the other in Montopolis, Southeast Health and Wellness Center. She said that students who do their clinical have to use the CommUnityCare documents repository. This would require students to pay to upload compliance documents in Castle Branch and pay to do the same thing in the CommUnityCare system. Cristi stated that she would inquire to see if CommUnityCare would be willing to upload compliance documents in Castle Branch and pay to do the same thing in the CommUnityCare system. Cristi stated that she would inquire to see if CommUnityCare would be willing to accept documents used in Castle Branch which also get processed thru Castle Branch. She stated that the majority of their patients are Spanish speaking, so Spanish speaking students are desired. Matt Williams shared that he has noticed that the students who come from our programs have potential to become leaders. He gave an example of one our graduate students and how well she has done. He also mentioned that Walgreens is always looking to hire new techs. Amber Sivils shared that at her place of employment, St. David’s in Georgetown, they are currently renovating their working area. She stated that she has also been pleased with our program students. Cochise Hollings said he was also happy with our students and announced that he will be moving to Prague in Czech Republic and this would be his last meeting. Carissa Vinson mentioned that they had also experienced recent renovation. Toni Steiner shared that the ACPE was still going strong and that once USP<800>, and USP<797> were in place that the program will be even busier. Shannon Bui shared that she loved the online registration process. VOTE/ACTION: Next Steps: Investigate possibility of using CastleBranch compliance documents in lieu of the CommUnityCare documents repository system. Responsible parties: Cristi Pellegrini

TENTATIVE DATE OF NEXT MEETING-Friday, October 25, 2019 Next Steps: The instructions regarding the meeting as well as the agenda, minutes, and other documents will be emailed at least one week prior to next meeting. Responsible parties: Lisa McCartney and Macy Moreno

Andrew Mullins asked for a motion to adjourn the meeting. VOTE/ACTION: Action: Carissa Vinson motioned to adjourn meeting and Amber Sivils second the motion. Vote: The attending members voted unanimously to accept the motion. YES: 13 #NO: 0 #ABSTAIN: 0